# Administrative Coordinator/Operation Assistant

> Remote VA · Philippines (Remote) · Full-time · Posted 2025-10-31

**Workplace:** remote

## Description

### 🧾 Job Title: Operations Assistant / Admin Coordinator

**Location:** Remote

**Employment Type:** ---

**Gender Requirement:** Male applicants only

### 📝 Job Description

The Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.

### 🎯 Key Responsibilities

-   Assist in scheduling meetings, interviews, and internal activities
-   Confirm and follow up on phone calls with clients, partners, and team members
-   Conduct research and compile findings into actionable summaries
-   Prepare and maintain spreadsheets for tracking operational metrics
-   Monitor daily reports and flag inconsistencies or delays
-   Provide general administrative support to various departments
-   Maintain organized digital records and documentation
-   Coordinate with internal teams to ensure workflow continuity

### 📌 Qualifications

-   Male applicant, preferably based in the Philippines
-   Proven experience in administrative or operations support roles
-   Strong organizational and time management skills
-   Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
-   Excellent written and verbal communication skills
-   Ability to multitask and prioritize effectively
-   Familiarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systems
-   High level of professionalism, discretion, and reliability
-   Bachelor’s degree in Business Administration, Management, or related field (preferred but not required)

### 💼 Preferred Skills

-   Experience in remote work environments
-   Familiarity with EMR, Symplast, or similar platforms
-   Basic knowledge of sales coordination or client-facing support
-   Ability to adapt to fast-paced and evolving workflows

## Apply

[Apply at Remote VA](https://apply.workable.com/remote-va/j/0D9D7055B8/apply)

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