# Executive Assistant

> Remote VA · Philippines (Remote) · Full-time · Posted 2026-02-10

**Workplace:** remote

## Description

### Executive Assistant to the Founder

**Department:** Executive / Administration

**Location:** Remote

**Employment Type:** Full-time

### Position Summary

The Executive Assistant to the Founder provides high-level administrative, operational, and personal support to ensure the Founder’s time, attention, and priorities are protected and advanced. This role is responsible for calendar and communications management, executive-level coordination, business administration, and selected HR/people-operations tasks.

Operating within a fast-paced e-commerce business, the Executive Assistant must thrive in a dynamic environment with many moving parts—vendors, partners, customer needs, marketing initiatives, fulfillment coordination, and internal workflows. The ideal candidate is resourceful, proactive, and detail-oriented, with a continuous-improvement mindset that identifies friction, tightens systems, and makes the business more organized, predictable, and scalable.

Confidentiality is paramount: this role will handle sensitive personal, financial, HR, and business information and requires strict discretion.

### Key Responsibilities

-   **Executive Support**

-   Manage Founder’s calendar, appointments, and travel logistics.
-   Screen, prioritize, and draft communications (email, calls, messages).
-   Prepare briefing materials, agendas, and follow-ups for meetings.

-   **Business Operations**

-   Coordinate with vendors, partners, and internal teams to ensure smooth workflows.
-   Track deliverables, deadlines, and project milestones.
-   Support marketing, fulfillment, and customer service initiatives as needed.

-   **Administrative & HR Support**

-   Assist with onboarding, documentation, and people-operations tasks.
-   Maintain confidential records and files.
-   Support budgeting, reporting, and operational documentation.

-   **Continuous Improvement**

-   Identify inefficiencies and propose streamlined processes.
-   Implement organizational systems to improve scalability and predictability.

### Qualifications

-   **Education & Experience**

-   Bachelor’s degree preferred (Business Administration, Communications, or related field).
-   3+ years of experience in executive assistance, operations, or business administration.
-   Experience in e-commerce or fast-paced entrepreneurial environments is a plus.

## Apply

[Apply at Remote VA](https://apply.workable.com/remote-va/j/9CB0C85D79/apply)

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