# Executive Assistant

> ReWorks Solutions · South Africa (Remote) · Full-time · Posted 2026-07-21

**Workplace:** remote

**Department:** Pines Federal

## Description

**Job Title:** Executive Assistant

**Location:** South Africa

**Job Type:** Full-Time, Remote

**Working Hours:** US Hours (8am - 4PM EST)

**Salary:** South African Rand (ZAR)

We are looking for an exceptional Executive Assistant who thrives on creating structure, driving accountability, and ensuring nothing falls through the cracks.

This is not a traditional Executive Assistant role focused solely on scheduling meetings and managing calendars. Instead, you will become a trusted partner to the Founder, transforming ideas into action, creating systems, and ensuring priorities are executed efficiently.

### Key Responsibilities

-   Own the architecture of the Founder's calendar, protecting strategic focus time and ensuring priorities are aligned.
-   Defend protected calendar blocks while balancing changing priorities and urgent business needs.
-   Manage complex scheduling, meetings, appointments, and travel arrangements.
-   Coordinate travel logistics, accommodations, expenses, and executive itineraries.
-   Triage and manage the Founder's inbox, prioritizing communications and drafting routine correspondence.
-   Prepare professional emails, letters, reports, presentations, and other executive documentation.
-   Liaise confidently with clients, vendors, advisors, and internal stakeholders while maintaining professionalism and discretion.
-   Convert meetings, conversations, and voice notes into structured documents, action plans, and completed work.
-   Capture decisions made in meetings or informal conversations and proactively turn them into tracked tasks without being prompted.
-   Track commitments, deadlines, and deliverables across the leadership team, ensuring accountability through completion.
-   Prepare comprehensive pre-meeting briefing packs and record post-meeting action items, ensuring all follow-ups are assigned and completed.
-   Design, implement, and maintain systems that improve organization, efficiency, and executive productivity.
-   Proactively identify gaps, potential issues, and opportunities for process improvement.
-   Ensure projects, communications, and priorities are organized and executed efficiently.
-   Support client relationship management and assist with client intake coordination where required.
-   Handle confidential legal, financial, and executive information with the highest level of discretion.
-   Coordinate vendors, external advisors, and service providers as needed.

## Requirements

-   Minimum 5 years of experience supporting a Founder, Managing Partner, CEO, or C-suite executive.
-   Experience working within an entrepreneurial, fast-paced environment.
-   Professional services or law firm experience is highly preferred.
-   Experience building and maintaining systems, workflows, or tracking processes.
-   Excellent written and verbal English communication skills.
-   Outstanding organizational and time management abilities.
-   Ability to work independently with minimal direction.
-   High level of discretion when handling confidential information.
-   Strong decision-making and problem-solving skills.

## Apply

[Apply at ReWorks Solutions](https://apply.workable.com/reworkssolutions/j/46940B52B8/apply)

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