# Event and Travel Coordinator, Army Conferences Support (Contingent)

> ROGERCO, Inc. · Washington, United States · Full-time · Posted 2026-07-21

**Workplace:** on_site

**Department:** Government

## Description

_This position is contingent upon contract award._

_**The Opportunity:**_ As a ROGERCO Event and Travel Coordinator, you will support the planning, logistics, and on-site execution of senior-level Army conferences for OCSA and HQDA G-3/5/7. Working under the Program Manager, you will coordinate participant travel, lodging, meals, and conference-related transportation, and serve as a dedicated member of the on-site event team. You will manage the day-to-day logistical details that keep each event compliant, cost-effective, and running smoothly, from registration and materials through meeting-space setup and post-event reporting.

_**Responsibilities:**_

-   Coordinate, administer, and arrange payment for participant lodging, meals, and conference-related transportation at each conference site.
-   Ensure lodging is booked at or below the per diem rate and that non-local attendees are accommodated.
-   Apply JTR requirements and current GSA per diem lodging and M&IE rates to travel and cost planning.
-   Track TDY versus local attendee status and handle each group in accordance with the PWS.
-   Support venue research, comparisons, and cost estimate development, and help coordinate menus and room and seating diagrams.
-   Conduct event registration, staff the admin and information table, and prepare and distribute nametags, table tents, and welcome folders.
-   Establish and equip the operations and administrative room and support setup of general session rooms per the approved seating chart.
-   Ensure meals and breaks are set up ahead of schedule, and that break areas are kept clean and refreshed.
-   Support preparation of printed binders and coordination of AV and hybrid delivery services with vendors when ordered, in the unclassified environment only.
-   Compile actual cost and attendee data for post-event reporting and contribute to the lessons-learned log and after-action review.

## Requirements

_**Qualifications:**_  
_Required:_

-   Must possess or be able to obtain a SECRET security clearance.
-   Associate's or Bachelor's degree and two or more years of experience in event coordination, travel logistics, or conference support.
-   Experience coordinating lodging, meals, and transportation for groups.
-   Experience with registration systems, attendee management, and materials preparation.
-   Strong organizational skills and attention to detail across multiple concurrent events.
-   Professional demeanor and responsive customer service with attendees and Government staff.

_Desired:_

-   Experience supporting DoD, Army, or other Federal Government events.
-   Familiarity with the JTR and GSA per diem lodging and M&IE rates.
-   Working knowledge of AR 1-50 requirements.
-   Experience supporting events in the National Capital Region.
-   Proficiency with conference or registration software and standard office applications.

## Benefits

-   Health Care Plan (Medical, Dental & Vision)
-   Retirement Plan (401k, IRA)
-   Life Insurance (Basic, Voluntary & AD&D)
-   Paid Time Off (Vacation, Sick & Public Holidays)
-   Family Leave (Maternity, Paternity)
-   Short Term & Long Term Disability
-   Training & Development

## Apply

[Apply at ROGERCO, Inc.](https://apply.workable.com/roger-1/j/0C16D14743/apply)

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