# Office Administrator

> Seaborne Shipbrokers SA · Glyfada, Greece · Full-time · Posted 2026-05-29

**Workplace:** on_site

**Department:** Administration

## Description

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services based in Athens, Greece, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.

We are currently seeking an Office Administrator who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

### Responsibilities

-   **Provide comprehensive administrative and office support** to ensure smooth daily operations
-   **Manage and prioritize calendars**, scheduling meetings, appointments, and travel arrangements for the team
-   **Liaise with suppliers, clients, and other external parties** to address and resolve routine issues
-   **Proactively follow up on outstanding matters** to ensure prompt resolution
-   **Prepare and organize documents** as needed, maintaining accuracy and accessibility
-   **Serve as the first point of contact**, screening and routing incoming calls, emails, and inquiries
-   **Plan and coordinate events, conferences, and meetings**, ensuring all logistics are in place
-   **Handle sensitive information** with professionalism and uphold strict confidentiality
-   **Oversee expense reports, invoices, and budgets** for the executive’s office
-   **Undertake additional administrative tasks** or projects as required

## Requirements

-   Minimum 3-5 years previous experience in a similar role 
-   Exceptional organizational and time-management skills
-   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
-   Ability to prioritize and multitask in a fast-paced environment
-   Strong proficiency in English, with excellent written and verbal communication skills

## Benefits

-   Opportunities for professional growth and development
-   Friendly, collaborative, and supportive working environment
-   Modern office facilities and equipment

## Apply

[Apply at Seaborne Shipbrokers SA](https://apply.workable.com/seaborne-shipbrokers-sa/j/393C747EF6/apply)

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