# Executive Administrative Assistant

> Sealy Mattress Middle East · Jeddah, Saudi Arabia · Full-time · Posted 2026-10-31

**Workplace:** on_site

## Description

**ob Purpose**

The **Administrative Assistant** will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)

**Key Responsibilities**

-   **Office & Workflow Coordination:**

-   Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
-   Serve as a central communications bridge across the production, logistics, finance, and sales environments.[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)

-   **Documentation & Reporting:**

-   Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
-   Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
-   Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.[](https://sa.jooble.org/jdp/-4774710630964531675)[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)

-   **Cross-Departmental & System Support:**

-   Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.
-   Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)[](https://sa.jooble.org/jdp/-4774710630964531675)

-   **Visitor & Facility Relations:**

-   Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
-   Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)

## Requirements

**Job Requirements & Qualifications**

-   **Education:** Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)
-   **Experience:** A minimum of **5 years of dedicated, hands-on administrative or coordination experience**, ideally within a manufacturing environment.[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)
-   **Demographics:** Strictly restricted to **Saudi Arabian Nationals** currently residing in **Jeddah**.
-   **Languages:** Complete professional fluency in written and verbal English and Arabic.[](https://www.careers.sa/en/jobs/odoo-erp-administrator-sealy-mattress-middle-east-b0b2cd28)[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)
-   **Technical Proficiencies:** Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.[](https://www.gulftalent.com/saudi-arabia/jobs/erp-administrator-assistant-622734)[](https://www.gulftalent.com/saudi-arabia/jobs/administrative-assistant-644822)[](https://sa.jooble.org/jdp/-4774710630964531675)

## Benefits

-   Private Health Insurance
-   Training & Development
-   Performance Bonus

## Apply

[Apply at Sealy Mattress Middle East](https://apply.workable.com/sealy-mattress-middle-east/j/413AD1FA9C/apply)

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