# Personal Assistant to CEO - Business & Asset

> Solarvest · Petaling Jaya, Malaysia · Full-time · Posted 2026-07-02

**Workplace:** on_site

**Department:** Solarvest Energy Sdn Bhd

## Description

The Personal Assistant provides dedicated day-to-day support to the CEO of the Business & Asset pillar, with primary ownership of his calendar, schedule, travel, and administrative matters. This is a hands-on, proactive role: the successful candidate is expected to anticipate the CEO's needs, plan ahead independently, and take initiative in organising recurring commitments rather than waiting to be instructed.

-   Take full ownership of the CEO's calendar, proactively planning and scheduling meetings, including recurring commitments well ahead of time, without needing to be reminded or instructed.
-   Directly approach the CEO to confirm availability and preferred date/time for upcoming commitments, and follow up firmly.
-   Identify and resolve scheduling conflicts, prioritising competing demands on the CEO's time and flagging clashes early.
-   Handle travel arrangements such as flights, accommodation and ground transportation.
-   Manage travel and expense reimbursements.
-   Manage and prioritise emails, and requests directed to the CEO, filtering and flagging urgent matters.
-   Prepare, organise, and maintain documents, reports, and meeting materials for the CEO's engagements.
-   Attend meetings where required to take notes and track action items, following up to ensure timely closure.
-   Maintain filing systems and records for the Office of the CEO in an organised and easily retrievable manner.

-   Act as a point of contact between the CEO and internal/external stakeholders on scheduling and administrative matters.
-   Involving and assisting in the day-to-day operations by supporting the administrative work.

-   Handle sensitive and confidential information with the highest level of discretion
-   Exercise sound judgement on what requires the CEO's immediate attention versus what can be managed independently.
-   Any other tasks as may be required.

## Requirements

-   Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
-   At least 2–4 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary to senior management, ideally C-suite or business-owner level.
-   Experience working in a fast-paced environment with shifting priorities is highly desirable.
-   Highly proactive, organised, and forward-planning — able to anticipate the CEO's needs and schedule ahead independently, rather than waiting for instructions.
-   Confident and assertive personality.
-   Strong written and verbal communication skills in English and Mandarin.
-   High degree of professionalism, integrity, and discretion in handling confidential matters.
-   Strong multitasking and time-management skills, with the ability to remain composed under pressure.
-   Good interpersonal skills and the ability to work effectively with senior stakeholders across the organisation.

## Apply

[Apply at Solarvest](https://apply.workable.com/solarvest/j/0C6F4F32FA/apply)

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