# Front Desk Receptionist |Aesthetic & Wellness Practice (Dedicated)

> Staffing for Doctors · Philippines (Remote) · — · Posted 2026-08-21

**Workplace:** remote

## Description

### Job Description

We are seeking a warm, articulate, and highly organized **Female Virtual Assistant** to provide exclusive administrative support for our growing aesthetic and wellness/functional medicine practice.

In this role, you will serve as the warm, inviting front door to our practice—handling inbound/outbound calls, managing provider schedules, collecting non-refundable deposits, and executing light marketing initiatives. You will work directly with an Arkansas-based clientele, where clear, friendly, and highly effective English communication is essential for building rapport and trust.

**This is a 100% dedicated position.** We are looking for a virtual assistant who will be committed solely to our practice during working hours (no shared clients, agencies, or secondary gigs).

## Requirements

### Key Responsibilities

-   **Phone Coverage & Patient Scheduling:** Handle inbound and outbound calls, answer pre-treatment questions, book appointments, and collect booking deposits over the phone.
-   **Schedule Optimization:** Proactively manage cancellation outreach and waitlists to keep provider schedules full and eliminate gaps.
-   **Communication Management:** Oversee the main practice email inbox, respond to patient inquiries, and assist in executing two promotional marketing text broadcasts per month.
-   **EHR Management:** Manage patient charts, scheduling, and communications using **Aesthetic Record** (or similar MedSpa EMR platforms).
-   **Patient Follow-up:** Conduct post-treatment follow-ups and re-engagement calls to maintain a high level of patient satisfaction and retention.

### Requirements & Qualifications

-   **Specialty Background:** At least 1+ years of prior administrative experience strictly within **Aesthetic Medicine (MedSpa)** or **Wellness/Functional Medicine**.
-   **Systems Proficiency:** Experience with **Aesthetic Record** is strongly preferred (or strong hands-on experience with similar platforms like Boulevard, Zenoti, Symplast, or Mindbody).
-   **Communication Skills:** Exceptional, clear spoken English with a warm, empathetic phone presence tailored to building strong relationships with U.S. (Southern/Arkansas) clients.
-   **Exclusivity:** Ability to work exclusively for our practice during your scheduled shift (9:00 AM – 5:30 PM CST) without multi-tasking for other clients.
-   **Technical Setup:** Reliable high-speed internet, a noise-canceling headset, and a quiet, professional remote workspace.

### Benefits & Work Culture

-   **Consistent Schedule:** 40 guaranteed hours per week, Monday through Friday (no weekends).
-   **Focused Environment:** Support a single practice without the stress of managing multiple client accounts.
-   **Collaborative Team:** Work closely with a supportive clinical and administrative team.

## Apply

[Apply at Staffing for Doctors](https://apply.workable.com/staffing-for-doctors/j/02622099BD/apply)

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