# Surgical Coordinator - Orthopedics (AthenaHealth)

> Staffing for Doctors · Philippines (Remote) · — · Posted 2026-09-28

**Workplace:** remote

## Description

### **About the Role**

We are seeking an experienced **Surgical Coordinator** with specialized experience in **Orthopedics** and **AthenaHealth** to manage surgical scheduling, pre-testing workflows, and prior authorizations for our busy orthopedic practice.

In this position, you will own the entire surgical coordination process—working closely with orthopedic surgeons, hospital/surgery center schedulers, and patients to ensure all clinical, insurance, and pre-operative requirements are 100% complete prior to surgery dates.

## Requirements

### **Key Responsibilities**

**1\. Surgical Scheduling & Calendar Management**

-   Coordinate and schedule orthopedic surgical procedures across multiple surgeons, operating rooms, and surgical centers.
-   Align surgeon availability, facility block times, and patient schedules to optimize operating room efficiency.
-   Input and maintain accurate surgical cases, pre-op visits, and post-op follow-up appointments in **AthenaHealth**.

**2\. Surgical Prior Authorizations**

-   Identify insurance requirements and initiate prior authorizations for orthopedic procedures (e.g., joint replacements, arthroscopies, fracture repairs, hardware removal).
-   Submit clinical notes, diagnostic imaging reports (X-rays/MRIs), and conservative treatment history to payers to secure timely approvals.
-   Track authorization statuses, handle peer-to-peer review scheduling, and resolve auth denials or peer requests promptly.

**3\. Pre-Operative Testing & Clearance Tracking**

-   Ensure all required pre-testing (bloodwork, EKGs, medical/cardiac clearances, MRIs, CT scans) is ordered, completed, and received well in advance of surgery.
-   Verify that pre-op clearance documentation is fully uploaded into AthenaHealth and delivered to the surgical facility prior to deadlines.
-   Educate patients on pre-operative instructions, medication holds, and facility arrival protocols.

**4\. Patient & Provider Communication**

-   Serve as the main point of contact for patients preparing for orthopedic surgery, addressing questions with clarity and empathy.
-   Communicate regularly with hospital/ASC scheduling departments, surgical reps, and practice physicians to provide real-time updates on case readiness.

### **Qualifications & Requirements**

-   **Software Experience:** **AthenaHealth EMR experience is required**—must be comfortable navigating scheduling, clinical charts, and auth tracking within Athena.
-   **Specialty Experience:** Hands-on surgical coordination experience in **Orthopedics** (understanding joint replacements, sports medicine, spine, or fracture care workflows).
-   **Core Competencies:** Proven track record of handling complex surgical prior authorizations and tracking pre-operative clearance/testing requirements.
-   **Communication:** Clear, professional written and verbal English communication skills.
-   **Detail Orientation:** Exceptional organizational skills to manage multiple surgical cases simultaneously without missing critical deadlines.

## Apply

[Apply at Staffing for Doctors](https://apply.workable.com/staffing-for-doctors/j/5D6C74A36F/apply)

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