# Medical Admin / Executive Assistant - Rheumatology & Internal Medicine

> Staffing for Doctors · Philippines (Remote) · — · Posted 2026-09-29

**Workplace:** remote

## Description

### About the Role

We're seeking a highly organized **Executive Assistant** to bring order and structure to the day-to-day operations of a busy NYC rheumatology and internal medicine practice. Things have gotten a bit scattered, and the practice needs someone who can step in as the central point of coordination — someone who can, in the practice's own words, help "put everything back together."

You'll work closely with the lead physician and the broader office team — including practice leadership and the existing patient coordinator — making sure calendars, emails, communication, and administrative follow-ups are all tracked and nothing slips through the cracks. This role touches nearly every part of how the practice runs day to day, without requiring deep EMR use — the focus here is organization, coordination, and communication, not clinical documentation.

Given the practice's patient population — many of whom are older, detail-oriented, and expect a high level of professionalism and clarity — exceptional, confident spoken communication is essential, including comfort speaking directly with patients on the phone when needed.

### What You'll Do

**Calendar & Email Management**

-   Manage and organize the practice's **Google Workspace**
-   Manage calendars and scheduling across the team
-   Stay on top of the physician's and practice leadership's emails, flagging what needs attention and when
-   Make sure appointments and calendars are properly and accurately scheduled

**Coordination & Communication**

-   Coordinate communication across practice leadership, staff, and the existing patient coordinator
-   Help ensure the physician knows where he needs to be, what patients or situations he has coming up, and who he needs to communicate with
-   Communicate with different members of the office as needed to keep everyone aligned
-   Answer and place calls when needed, speaking clearly and knowledgeably with patients

**Administrative Oversight**

-   Keep track of important administrative details and follow-ups
-   Help organize credentials, licensing-related administrative tasks, and other outstanding items
-   Serve as a central organizational resource across the practice's day-to-day operations

## Requirements

### Required Qualifications

-   Extremely organized and detail-oriented, with a track record of managing multiple moving pieces at once
-   Exceptional, clear, and confident verbal and written communication skills — comfortable representing the practice on the phone with patients
-   Proactive — able to anticipate needs and stay ahead of tasks rather than just reacting to them
-   Comfortable managing multiple calendars, inboxes, and shifting priorities simultaneously
-   Strong **Google Workspace** experience
-   Able to coordinate between multiple people and consistently keep everyone on the same page
-   Comfortable working independently and taking full ownership of administrative responsibilities
-   Access to a **Mac, or a PC with VPN capability**

### Preferred Qualifications

-   Medical or healthcare experience — helpful for understanding practice workflows and speaking knowledgeably with patients, though not a strict requirement
-   Experience with **Pantera Streams** or similar VoIP phone systems

## Benefits

### Why This Role

You'll be the connective tissue of a well-respected NYC practice, working directly with the physician and leadership team to bring order to daily operations — real ownership, real trust, and a role where your organizational instincts make a visible, immediate difference.

## Apply

[Apply at Staffing for Doctors](https://apply.workable.com/staffing-for-doctors/j/900748DB1A/apply)

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