# Bilingual Virtual Administrative & Timekeeping Coordinator - 49796196700

> Staffing for Doctors · El Salvador (Remote) · — · Posted 2026-10-22

**Workplace:** remote

## Description

We are seeking a detail-oriented **Virtual Administrative & Timekeeping Coordinator** to support a US-based shipping and logistics company.

In this role, you will manage employee time cards, upload and organize documentation, and handle administrative follow-ups for management. You will work extensively with spreadsheets and online management systems, catch missing details, and ensure all administrative records are complete, organized, and delivered on time.

**Work Schedule:** Monday through Friday, 8:00 AM – 5:00 PM (Standard Business Hours).

### **RESPONSIBILITIES**

-   **Time Card Management (Primary):** Collect and review time cards for accuracy, flag missing or incomplete entries, follow up directly with employees, update tracking sheets, and prepare records for management review and payroll processing.
-   **Documentation & File Management (Primary):** Upload documents to designated online systems, maintain consistent folder structures and file naming conventions, review documents for completeness, chase outstanding items, and maintain accurate tracking logs.
-   **Administrative Support & Follow-Up:** Send reminders, maintain Excel or Google Sheets logs, prepare basic operational reports, handle routine email correspondence, track deadlines, and support general clerical and data entry tasks.

## Requirements

-   **Administrative Experience:** Direct background in administrative support, data entry, or general office administration.
-   **Spreadsheet Proficiency:** Strong hands-on skills in Microsoft Excel or Google Sheets.
-   **Document Management:** Proven experience uploading, organizing, and systematically managing electronic files and folders.
-   **Attention to Detail:** Exceptional accuracy, organization, and proactive follow-through skills.
-   **English Proficiency:** Clear, professional written and verbal English communication.
-   **Work Ethic:** Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially.

### **NICE TO HAVES**

-   Experience with timekeeping, timesheet reviews, or payroll support operations.
-   Familiarity with online timekeeping platforms, shared cloud drives, and document management systems.
-   Experience supporting remote or multi-employee operational teams.
-   Prior experience in the shipping, logistics, or transportation industry (preferred, not required).

## Apply

[Apply at Staffing for Doctors](https://apply.workable.com/staffing-for-doctors/j/DE5A036525/apply)

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