# Studio Operations Manager

> Studio Alexander · San Francisco, United States (Hybrid) · Part-time · Posted 2026-10-03

**Salary:** USD 60,000–70,000

**Workplace:** hybrid

## Description

**Job Title: Studio Operations Manager**

**Location:** San Francisco, CA / Bay Area (Hybrid — In-office with occasional remote work) 

Monday, Tuesday & Wednesday in office 

**Job Type:** Part-time W-2 (20 hours per week to start, with potential to grow into full-time with proven contribution to the studio)

**About Studio Alexander** 

Studio Alexander is a San Francisco-based interior design firm founded by Alexander Nikban, known for creating texture-driven spaces that revel in both their complements and contrasts. Recognized by _Architectural Digest_, our studio delivers elevated, thoughtfully curated residential and commercial environments. Behind every exceptional design is a rigorous, seamless operational engine, and this role supports our Creative team by allowing us to focus on the design process.

**Role Overview** 

We are seeking a highly organized and detail-oriented Studio Operations Manager to oversee the financial, administrative, and team operations of our growing interior design firm. This role serves as the operational backbone of our studio—ensuring our business runs smoothly behind the scenes so our creative team can focus entirely on design.

The ideal candidate has a strong background in financial workflows, project tracking, and HR compliance, with specific experience navigating the operational rhythms of a high-end interior design practice.

**Key Responsibilities**

**Finance & Accounting Operations**

-   **Invoicing & Procurement:** Manage client billing, retainers, product purchasing, and invoicing using Studio Designer.
-   **Accounts Payable/Receivable:** Process outgoing vendor and trade payments, track project expenses, and monitor outstanding accounts.
-   **Payroll & Bookkeeping:** Manage and process biweekly payroll accurately and on time. Serve as the primary point of contact for our external bookkeeper to ensure monthly reconciliations and records are completely up to date.
-   **Client Communication:** Work with design team to update Client on monthly deliverable progress, time billing and overall financial picture. Draft monthly executive summaries to issue with time billing and scope updates.

**Project & Studio Management**

-   **Team & Workflow Management:** Utilize Asana to manage project timelines, assign deliverables, track procurement status, and keep internal studio deadlines on schedule.
-   **Contracts & Scope Management:** Draft, review, and negotiate client agreements, fee structures, and vendor contracts.
-   **Scope Updates:** Monitor project budgets, track scope changes, and proactively communicate fee adjustments or change orders to clients and internal stakeholders.
-   **Creative Director Support:** Support creative director in business development initiatives, studio management, calendar management and event planning. Act as a liaison between client & creative director communication.  

**Human Resources & Compliance**

-   **HR & Compliance:** Maintain local and state HR compliance (specifically California/Bay Area employment regulations) for our studio team.
-   **Recruitment & Onboarding:** Manage the hiring lifecycle for new studio roles—from posting listings and interviewing candidates to onboarding new team members into our systems (including Asana and Studio Designer).

**How to Apply** 

Please submit your resume and a brief introduction outlining your experience running operations for an interior design or creative firm to info@alexandernikban.com

## Requirements

**Qualifications & Requirements**

-   **Experience:** 5+ years of experience in studio management, operations, or project management, ideally within an interior design, architecture, or high-end creative design practice.
-   **Software Proficiency:** Direct, hands-on experience using Studio Designer (for interior design accounting and procurement) and Asana (for team/project management) is strongly preferred.
-   **Financial Acumen:** Strong understanding of interior design billing structures, purchasing workflows, accounts payable/receivable, and payroll.
-   **Contracting & HR:** Proven experience reviewing client contracts/change orders and a solid working knowledge of California HR and employment compliance.
-   **Location:** Must be based in the SF Bay Area and able to work in our San Francisco studio.
-   **Work Style:** Hyper-organized, proactive, self-directed, and comfortable managing both numbers and people in a fast-paced creative environment.

## Benefits

**Compensation & Schedule**

-   **Hourly Rate:** $50- $60 per hour, commensurate with experience.
-   **Hours:** 20 hours per week at minimum. 
-   **Perks:** Monthly Wellness Stipend and generous annual bonus based on performance.

## Apply

[Apply at Studio Alexander](https://apply.workable.com/studio-alexander/j/DD8AABA39B/apply)

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