# Executive Assistant

> Syarah · Riyadh, Saudi Arabia · Full-time · Posted 2026-09-29

**Workplace:** on_site

**Department:** Management

## Description

**Syarah** is a leading digital automotive platform transforming the car-buying experience in Saudi Arabia. We are building an end-to-end digital journey that brings together vehicle sourcing, inspection, merchandising, financing, insurance, and delivery.

As we continue to grow, we are looking for a highly organized, proactive, and discreet **Executive Assistant** to join our team in Riyadh and support the smooth and efficient operation of the Executive Office.

### About the Role

The Executive Asssitant will be responsible for ensuring the effective day-to-day coordination of the Executive Office and supporting senior leadership with scheduling, communication, follow-ups, documentation, and business coordination.

This role requires exceptional organization, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be someone who takes ownership, anticipates needs, follows through on commitments, and can effectively coordinate with senior stakeholders across the organization.

### Key Responsibilities

-   Manage the day-to-day activities and administrative operations of the Executive Office.
-   Manage and coordinate calendars, meetings, appointments, and business engagements.
-   Coordinate meetings with internal and external stakeholders and ensure all required arrangements are in place.
-   Prepare meeting agendas, presentations, reports, documents, and other materials as required.
-   Maintain close follow-up on action items, decisions, and commitments to ensure timely execution.
-   Coordinate with department heads and senior stakeholders to ensure alignment and effective communication.
-   Serve as a central coordination point between the Executive Office and internal and external stakeholders.
-   Handle sensitive and confidential information with the highest level of discretion.
-   Organize business travel, meetings, visits, and related logistics when required.
-   Track important deadlines, deliverables, and follow-ups and proactively flag pending or urgent matters.
-   Support the planning and execution of executive meetings, events, and business activities.
-   Maintain accurate and well-organized records, documents, and executive-office information.
-   Support special projects and cross-functional initiatives as assigned.
-   Identify opportunities to improve administrative processes and increase the efficiency of the Executive Office.
-   Handle ad hoc requests and priorities with a high level of professionalism and responsiveness.

## Requirements

-   **Fluent English is mandatory**, both written and spoken.
-   3+ years of experience in office management, executive support, business administration, coordination, or a related field.
-   Previous experience supporting **C-level executives or senior leadership** is highly preferred.
-   Strong organizational and time-management skills.
-   Excellent follow-up and coordination skills.
-   Strong communication and interpersonal skills.
-   High level of professionalism, discretion, and confidentiality.
-   Ability to manage multiple priorities and work effectively under pressure.
-   Strong attention to detail and problem-solving skills.
-   Proficiency in **Microsoft Office and/or Google Workspace**.
-   Ability to work independently, take ownership, and proactively identify what needs to be done.
-   Experience in a **fast-paced, high-growth environment** is preferred.

### What We’re Looking For

We are looking for someone who is more than an administrator — someone who can **anticipate, coordinate, follow up, and get things done**.

The ideal candidate is highly dependable, organized, discreet, and comfortable working directly with senior leadership and handling confidential and time-sensitive matters.

## Apply

[Apply at Syarah](https://apply.workable.com/syarah/j/489F89719D/apply)

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