# Executive Secretary - VP Office

> Taj HR · Riyadh, Saudi Arabia · — · Posted 2026-09-10

**Workplace:** on_site

**Department:** Business Support

## Description

**WE ARE HIRING!**

**Position:** Executive Secretary – VP Office

**Location:** Riyadh, Saudi Arabia

**Industry:** Global Downstream Aluminium / Industrial

**About the Role:**

A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentable **Executive Secretary** to support the Vice President’s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality.

### **Key Responsibilities:**

-   **Calendar & Travel:** Organize the VP’s daily schedule, plan business meetings, and arrange travel itineraries.
-   **Executive Communication:** Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English.
-   **Meetings & Presentations:** Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items.
-   **Confidentiality:** Handle sensitive corporate documents, contracts, and internal notes with maximum discretion.
-   **Office & Financial Support:** Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
-   **Record Keeping:** Maintain a structured, easily accessible digital and physical filing system.

## Requirements

### **Requirements:**

-   **Education:** Bachelor’s degree in Business Administration, Literature, or a related field.
-   **Experience:** Minimum 3+ years of direct experience working **closely and directly** with C-Level Executives, Directors, or Vice Presidents in previous organizations.
-   **Communication & Tact:** Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach).
-   **Language:** Good to fluent command of English (written and verbal).
-   **Skills:** Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.

### **How to Apply:**

Interested candidates are invited to apply directly via the link or by submitting their updated CV:

-   ✉️ **Email Application:** Send your CV to **cv@taj-hr.com (**_Subject Line: Executive Secretary – VP Office - Riyadh)_

## Apply

[Apply at Taj HR](https://apply.workable.com/tajhr/j/3D6839A658/apply)

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