# Executive Assistant

> Talent Voyager · Austin, United States · — · Posted 2026-04-30

**Workplace:** on_site

## Description

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an **Executive Assistant to the CEO**. This role goes beyond traditional administrative support — it requires someone who can **anticipate needs, manage priorities, and operate as a trusted partner to the CEO** in a fast-paced, high-performance environment.

The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

### **Key Responsibilities**

-   Act as the primary point of coordination between the CEO and internal/external stakeholders
-   Manage complex calendars across multiple time zones and resolve scheduling conflicts
-   Own inbox management, prioritization, and drafting communications on behalf of the CEO
-   Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
-   Plan and manage travel logistics, including last-minute changes
-   Support execution of special projects and operational initiatives
-   Prepare reports, presentations, and internal communications
-   Maintain confidentiality across all executive and business matters
-   Proactively identify gaps, inefficiencies, and areas for improvement

## Requirements

### **What We’re Looking For**

-   3+ years of experience as an Executive Assistant or similar role supporting senior leadership
-   Strong organizational and multitasking abilities in fast-paced environments
-   Excellent written and verbal communication skills in English
-   High level of discretion and professionalism
-   Ability to work independently and make decisions with limited guidance
-   Strong problem-solving mindset and ownership attitude
-   Comfortable working across time zones and adapting to changing priorities
-   Tech-savvy with the ability to quickly learn new tools and systems

### **Tools & Systems**

-   Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)
-   Project management tools (e.g., Asana, ClickUp, Trello, Monday)
-   Communication tools (Slack, Zoom, Teams)

## Apply

[Apply at Talent Voyager](https://apply.workable.com/talent-voyager/j/C89E58F362/apply)

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