# Senior Payroll Specialist (US Payroll)

> Tasq Staffing Solutions, Inc. · Muntinlupa, Philippines · Full-time · Posted 2026-10-21

**Workplace:** on_site

**Department:** Philippines - Corporate

## Description

**Location:** Alabang

**Work setup:** ONSITE

The **Senior Payroll Specialis**t owns accurate, on-time, compliant payroll for US employees, delivered from our shared services center in the Philippines. You serve as the subject matter expert for multi-state US payroll, resolve complex issues, and mentor junior team members.

**Key Responsibilities**

**Payroll processing**

-   Run end-to-end US payroll (bi-weekly) for hourly and salaried staff, including off-cycle, bonus, commission, and final pay runs.
-   Validate time and attendance, new hires, terminations, salary changes, and benefit deductions before each cutoff.
-   Review pre- and post-payroll registers, investigate variances, and approve results before funding and release.
-   Meet all cutoffs and pay-date deadlines across time zones.

**Tax and compliance**

-   Ensure correct federal, state, and local withholding, including multi-state, reciprocity, and work-from-home scenarios.
-   Prepare and reconcile quarterly and annual filings (Form 941, 940, state unemployment, W-2, W-3), working with the tax vendor.
-   Apply FLSA, wage-and-hour, overtime, final pay, and state paid-leave rules.
-   Process garnishments, child support, levies, and other court-ordered withholdings accurately.
-   Support internal and external audits, including SOX controls where applicable.

**Reconciliation and reporting**

-   Reconcile payroll to the general ledger, benefit carriers, 401(k) providers, and tax accounts each cycle.
-   Prepare payroll journal entries and accruals with Finance and Accounting.
-   Produce regular payroll, headcount, and cost reports for HR and Finance.

**Service and stakeholder support**

-   Act as Tier 2/3 escalation for US payroll inquiries from employees, HR, and Benefits.
-   Resolve tickets within SLA through the shared services case management tool.
-   Coordinate with US HR and Finance, and with the payroll vendor.
-   Process, controls, and people
-   Maintain SOPs, process maps, and controls; identify and implement automation and continuous improvement.
-   Lead payroll testing for system upgrades, tax updates, and annual changes.\\
-   Support transitions of US payroll into the shared services center.

**Qualifications and experience**

-   Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent experience).
-   At least 3 years of hands-on US payroll experience, including multi-state processing
-   Proven experience in a shared services, BPO, or global business services environment supporting US clients or headquarters.
-   Strong working knowledge of US payroll tax, wage-and-hour law, garnishments, and year-end reporting.
-   Experience with at least one major payroll platform

**Skills and competencies**

-   Technical depth: advanced command of US payroll calculations, taxation, and statutory reporting.
-   Analytical rigor: spots anomalies in registers, traces root causes, and corrects them before pay release.
-   Attention to detail and accuracy under tight deadlines.
-   Clear written and spoken English for US stakeholders; confident in escalations and cross-time-zone calls.
-   Confidentiality and sound judgment with sensitive employee data.
-   Ownership mindset, coaching ability, and a continuous-improvement approach.
-   Advanced Excel skills (lookups, pivot tables, reconciliations).

**Working conditions**

-   Night shift work required to align to US business hours; occasional weekend or holiday work around peak periods such as year-end.
-   Hybrid or on-site in a shared services center; secure, clean-desk environment with confidential data handling.
-   Periodic overtime during year-end, W-2 season, and system cutovers.

## Apply

[Apply at Tasq Staffing Solutions, Inc.](https://apply.workable.com/tasq-work/j/94742CEA2F/apply)

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