# Executive Assistant to the CEO

> TDS Global Solutions · Orchard Road District, Singapore (Remote) · Full-time · Posted 2026-06-02

**Workplace:** remote

**Department:** EVR-025

## Description

Our client is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the CEO and executive leadership team. This individual will play a critical role in ensuring the smooth operation of executive activities, managing competing priorities, facilitating communication, and supporting strategic business initiatives.

The ideal candidate is an exceptional communicator, highly detail-oriented, and capable of managing confidential information while operating effectively in a fast-paced, dynamic environment.

### Position Summary

The Executive Assistant will serve as a trusted partner to the CEO, providing executive-level administrative support, managing schedules and travel, coordinating meetings, facilitating communications, and ensuring operational efficiency across a variety of business activities.

This role requires exceptional organizational skills, strong judgment, and the ability to anticipate needs while managing multiple priorities simultaneously.

### Key Responsibilities

### Executive Support & Administration

-   Provide comprehensive administrative and executive support to the CEO.
-   Serve as a primary point of contact for internal and external stakeholders on behalf of the CEO.
-   Assess incoming requests and prioritize matters requiring executive attention.
-   Manage the CEO's calendar, appointments, and scheduling to maximize efficiency and productivity.
-   Prepare materials, reports, presentations, and supporting documentation in advance of meetings and executive engagements.
-   Draft, review, and manage correspondence on behalf of the CEO as needed.
-   Handle confidential and sensitive information with professionalism and discretion.

### Meeting & Event Coordination

-   Coordinate internal and external meetings, executive reviews, and leadership events.
-   Schedule meeting logistics, prepare agendas, and ensure all required materials are available.
-   Take meeting minutes and track follow-up actions when required.
-   Organize venue bookings, accommodations, dining arrangements, and event logistics.
-   Support executive leadership meetings and corporate initiatives.

### Travel & Logistics Management

-   Coordinate domestic and international travel arrangements.
-   Manage itineraries, transportation, accommodations, and travel documentation.
-   Ensure seamless travel experiences while proactively resolving scheduling conflicts or logistical challenges.

### Office & Operations Support

-   Maintain electronic and physical filing systems.
-   Manage administrative processes and documentation.
-   Monitor deadlines and ensure timely completion of key deliverables.
-   Assist with departmental and corporate administrative activities.
-   Support special projects and personal assistance requirements as assigned.

## Requirements

### Education

-   Bachelor's degree preferred.
-   Additional certifications in Business Administration, Executive Administration, or related fields are advantageous.

### Experience

-   Significant experience supporting C-suite executives, founders, or senior leadership teams.
-   Experience managing complex calendars, travel arrangements, and executive communications.
-   Experience working within fast-paced, high-growth, or global organizations preferred.
-   Proven ability to handle confidential information with discretion and professionalism.
-   Experience coordinating executive meetings, events, and board-level activities is highly desirable.
-   Prior experience supporting CEOs or executive leadership teams across multiple geographies is preferred.

### Skills & Competencies

-   Exceptional organizational and time management skills.
-   Strong written and verbal communication abilities.
-   Excellent interpersonal and stakeholder management skills.
-   Ability to prioritize multiple competing demands effectively.
-   Strong attention to detail and follow-through.
-   Proficiency with Microsoft Office Suite, calendar management tools, and business communication platforms.
-   Ability to work independently with minimal supervision.
-   Strong problem-solving and decision-making capabilities.
-   High level of discretion, professionalism, and confidentiality.

### Personal Attributes

-   Self-motivated and highly dependable.
-   Energetic, proactive, and solutions-oriented.
-   Professional with strong executive presence.
-   Excellent judgment and adaptability.
-   Calm under pressure and able to thrive in a dynamic environment.
-   Strong sense of ownership and accountability.
-   High integrity and trustworthiness.
-   Service-oriented mindset with a commitment to excellence.

## Apply

[Apply at TDS Global Solutions](https://apply.workable.com/tds-global-solutions/j/DB42ABF400/apply)

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