# Construction Operations Coordinator > Team Architects · Arlington, United States · Full-time · Posted 2025-10-29 **Workplace:** on_site **Department:** Fullwiler Construction (Maverick Builders) ## Description **Reports to:** Chief Operating Officer (COO) **Location:** Arlington, WA (Fullwiler Construction) **Schedule:** Full-Time, On-Site (No Remote or Hybrid Option) **Hours:** Monday–Friday, 8:00 AM–4:00 PM **Position Type:** Hourly, BOE ### **Company Overview** We are a multi-faceted, rapidly growing Real Estate Development and General Contracting firm specializing in the development and construction of multifamily/mixed-use buildings, apartment complexes, short plats, spec homes, townhomes, custom homes, and large-scale remodels across Western Washington. Additionally, our company operates a division in Arizona focused on building and remodeling high-end, resort-style short-term vacation rentals. This position supports operations across both our WA and AZ companies, as well as multiple project-specific LLCs. ### **Position Overview** We are seeking a highly organized and detail-oriented **Operations & Accounting Coordinator** to support contract administration, change order management, bookkeeping coordination, and overall company operations. This role serves as the internal bridge between project management, accounting, and external partners — ensuring that information, documentation, and data flow accurately across all systems and divisions. This is a **full-time, on-site position** located at our Arlington, WA office. The office is in a detached shop on a residential property, and access requires the use of stairs — candidates must be comfortable working in this environment. This is a fast-paced, high-visibility position that requires exceptional organization, strong communication, and the ability to manage multiple priorities while maintaining accuracy and follow-through. ### **Key Responsibilities** **Contract & Change Order Management** - Draft and send client and subcontractor contracts - Create, issue, and track change orders; upload approved COs to Adaptive (accounting platform) - Maintain contract logs and ensure all documentation is current in Adaptive - Coordinate with PMs and superintendents to ensure scopes and budgets are aligned **Billing & Accounting Coordination** - Monitor billing and bids inboxes (client billing, vendor AP, and pay-app-related emails) - Track and organize subcontractor and vendor documentation (W-9s, COIs, start packets, lien waivers, etc.) - Enter POs, subcontractor agreements, and subcontractor COs into Adaptive with correct cost codes - Support draw preparation and verify documentation accuracy for submission - Act as the primary internal contact with bookkeeping (G2 or other third-party) for transaction questions and missing documentation **Office & Operational Administration** - Answer phones and take messages professionally - Maintain shared folders and ensure SOP consistency across both divisions - Support PMs and superintendents with updated documentation for field use - Process PTO requests, enter into QuickBooks Time, and review payroll entries for accuracy - Track company vehicle mileage, maintenance, and registration renewals - Oversee company file purges, renewals, and administrative compliance - Create new jobs in UDA/Adaptive once client contracts are executed - Maintain LLC and corporate filings, obtain EINs, and manage renewals or dissolutions - Manage company insurance documentation and assist with annual renewals - Gather and organize year-end tax information for accounting - Maintain office supply inventory and ensure adequate stock levels - Annually shop all overhead and insurance expenses to ensure competitive pricing ## Requirements ### **Required Skills & Competencies** - Exceptional organization and attention to detail — able to manage a high volume of concurrent tasks and deadlines - Strong problem-solving ability — can find answers independently and execute without excessive oversight - High typing speed (minimum 60 WPM preferred; directly affects contract/change-order turnaround) - Advanced computer literacy — able to troubleshoot basic software issues independently - Strong written and verbal communication with professional email etiquette - Ability to work efficiently in a fast-paced construction environment with competing priorities - Self-motivated, dependable, and capable of maintaining confidentiality ### **Technical Proficiency** - Google Workspace (Drive, Docs, Sheets, Calendar, Gmail) - UDA ConstructionOnline (or similar construction management platform) - QuickBooks Time / QuickBooks Online - Microsoft Office Suite - General comfort with computers, printers, scanners, and digital file systems ### **Experience** - 3–5 years of experience in construction administration, contract management, or accounting coordination - Experience with general contracting, real estate development, or property management preferred - Familiarity with bookkeeping and cost coding processes a plus ## Benefits ### **Compensation & Benefits** **Salary:** DOE (commensurate with experience) **Employment Package Includes:** - Medical, dental, and vision insurance (50% employer-paid) - 401(k) plan with 4% employer match - Direct deposit with bi-weekly paydays (every other Friday) - Generous paid time off program - Competitive salary and opportunities for growth - Supportive, high-performing team atmosphere If you're interested in this position, please apply and complete the following job fit assessment: [https://TeamArchitects.asmt.io/X7T9H6XRH/OfficeManagerJob-Assessment](https://TeamArchitects.asmt.io/X7T9H6XRH/OfficeManagerJob-Assessment) ## Apply [Apply at Team Architects](https://apply.workable.com/team-architects/j/670AEA12B1/apply) --- Powered by [Workable](https://www.workable.com)