# Office, Tender & Document Control Manager

> TGP International · Cairo, Egypt (Hybrid) · Full-time · Posted 2025-09-25

**Workplace:** hybrid

## Description

### Position Summary

We are seeking a proactive and highly organised professional to join our team as Office, Tender & Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.

### Key Responsibilities

### 1\. Office Management

\- Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.  
\- Coordinate internal communications, scheduling, and travel arrangements.  
\- Manage office supplies, vendor coordination, and maintenance services.  
\- Maintain physical and digital filing systems in line with company procedures.  
\- Ensure compliance with workplace health, safety, and regulatory standards.

### 2\. Tender & Bid Management

\- Identify relevant tender opportunities from online portals and networks.  
\- Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.  
\- Coordinate technical, financial, and legal inputs for bid documents.  
\- Prepare, review, and format submissions to ensure compliance and quality.  
\- Maintain a bid library (templates, case studies, standard responses) for efficiency.  
\- Track bid outcomes and conduct post-bid reviews to capture lessons learned.

### 3\. Document Control

\- Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards.  
\- Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex.  
\- Monitor document flows, including submittals, transmittals, approvals, and revisions.  
\- Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.  
\- Ensure strict version control, numbering protocols, and traceability across all documentation.  
\- Liaise with internal teams and external consultants, contractors, and vendors.  
\- Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.  
\- Conduct periodic audits to ensure document integrity and compliance.

### Desirable Skills

\- Previous experience in hospitality projects or large-scale design/engineering consultancies.  
\- Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360.  
\- Strong typing, editing, and data organisation skills.  
\- Ability to handle confidential data and maintain document security protocols.

## Requirements

\- Bachelor’s degree in Business Administration, Engineering, Architecture, or related field.

\- 2–5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors.

\- Hands-on experience with MS Office and Excel.

\- Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.

\- Knowledge of ISO standards, QA/QC procedures, and compliance processes.

\- Experience preparing bids/tenders and managing deadlines under pressure.

\- Strong communication, coordination, and organisational skills with exceptional attention to detail.

\- Fluency in English (written and spoken).

## Benefits

TGP International Employee Benefits:

Five-Day Work Week: Standard Monday to Friday schedule.

Hybrid Work Arrangement: Three days in the office and two days working remotely.

Incentive Plan: Company incentive scheme offering up to 10%—5% for introductions and 5% for successful closures.

Annual Leave: 22 working days of paid annual leave, excluding weekends.

Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.

Coaching & Mentoring: Structured professional development through a dedicated coaching and mentoring program.

Annual Company Gathering: A global team event bringing together employees from all offices.

Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.

## Apply

[Apply at TGP International](https://apply.workable.com/tgp-international-3/j/4969ED5110/apply)

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