# TH - Business Operations Associate (6-month Contract) > Thinking Machines Data Science Inc. · Bangkok, Thailand (Hybrid) · Contract · Posted 2026-08-14 **Workplace:** hybrid ## Description _**This opportunity is with**_ [_**Fellow Intelligence**_](https://www.fellowint.com/) _**(FI), an independent partner organization. TM Thailand is sharing this role to help connect FI with great candidates and any engagement will be directly with FI.**_ ### About Fellow Intelligence [**Fellow Intelligence**](https://www.fellowint.com/) is an AI education company built around one belief: that everyone deserves to understand the tools reshaping their world. We design practical workshops and adoption programs that help people work with AI confidently and thoughtfully — with real toolkits, hands-on support, and outcomes teams can actually measure. We don't just introduce tools; we help people build a genuine relationship with AI that keeps their curiosity, judgement, and humanity intact. We spun out of Thinking Machines with a focused mission: make AI education accessible, honest, and human. Last year we trained tens of thousands of professionals. This year we're aiming for 100,000 — and we're just getting started. If you're joining us, you're joining a team that moves with purpose, cares about the people it works with, and believes the best way to shape how AI changes the world is through great education. ### About The Role We're looking for a **Business Operations Associate** who finds genuine satisfaction in making things run well. This is a role for someone who notices when a process is messy and quietly fixes it; who tracks ten moving pieces without dropping any; who makes the people around them feel like everything is under control — because it is. You'll work across projects, workshops, legal coordination, client billing, and vendor relationships, touching almost every part of how Fellow Intelligence operates day to day. It's a wide scope for a junior role, and that's intentional — we want someone who's energized by variety, not overwhelmed by it. We also hope you'll bring your own ideas. If you see a better way to do something, we want to hear it. This role isn't just about keeping us in good shape today — it's about helping us build the systems that will hold as we grow. _This role is offered as a 6-month contract initially, with potential to extend based on business needs._ What You'll Do **Workshop Operations (a significant part of the role)** - Own the end-to-end operations of Fellow Intelligence workshops: pre-workshop planning, client communication, checklist management, material preparation, and on-the-day logistics. - Design and continuously improve the client experience across the full workshop journey, from first confirmation to post-event follow-up. - Send workshop materials to participants on time, manage registrations, and ensure every session runs without friction. - Gather feedback and document learnings after each workshop to improve future delivery. **Project & Business Operations** - Keep track of all active projects: status, timelines, deliverables, and next steps. Make sure nothing falls through the cracks. - Evaluate how we work and identify areas where we can do things better. Propose and implement workflows that help the team move faster and more clearly. - Maintain up-to-date records for quotations, invoices, and project documentation. - Monitor deliverables across teams and follow up proactively to ensure timely completion. - Gather key information from stakeholder meetings and turn it into clear, useful reports. - Support the documentation of objectives, key results, and process improvements; present findings to the team when needed. **Legal & Contract Coordination** - Coordinate the drafting, review, and signing of legal documents, working closely with our Legal team who handles all drafting — your role is to keep the process moving: tracking status, chasing approvals, and making sure nothing gets stuck between parties. - Manage vendor accreditation and client accreditation processes end to end — registering Fellow Intelligence as an approved vendor with corporate clients, and onboarding new vendors into our system. **Client Billing & Vendor Relations** - Initiate client billing upon completion of deliverables and follow through as the point of contact until payment is received. - Work closely with our accounting vendor who handles all invoicing and collections — your role is to track status, follow up when needed, and ensure nothing slips through. - Manage partner accreditation processes — onboarding and maintaining Fellow Intelligence's status as a certified or approved partner with key technology providers. **Knowledge & Asset Management** - Keep the team's shared knowledge organised and accessible: documentation, templates, process guides, and key reference materials. - Manage inventory of team assets and ensure everything is tracked and accounted for. ## Requirements What We're Looking For **Must-Haves** - **At least 1 year of experience in project management, workshop coordination, operations, or a relevant role** where you were responsible for keeping multiple things on track. - **Clear communicator in Thai and English, written and spoken.** You can write a professional client email, summarize a meeting clearly, and flag a problem without causing panic. - Genuinely organized — you have a system, and it works. You don't need to be reminded twice. - Comfortable working across teams and functions without having formal authority over them — you get things done through relationships and follow-through. - A mindset for improvement — when you see something inefficient, your instinct is to fix it, not work around it. **Good-to-Haves** - Experience coordinating legal or procurement processes (you don't need to understand contract law — just how to keep the process moving). - Familiarity with project tracking tools (Notion, Asana, Monday, or similar). - Experience in a startup, consultancy, or fast-moving small team environment. - An interest in AI and how it's changing the way organizations work. ## Benefits What We Offer - A lean, high-trust team where your work is visible and your ideas are heard. - Direct access to the CEO and exposure to every part of how a growing AI company operates. - Hybrid-remote — with on-site presence required for workshops and a monthly team gathering. - GenAI tools budget — we provide credits for AI-powered tools to help you work smarter. - Real opportunity to shape how operations are built at Fellow Intelligence as the team grows. ### How To Apply In the Application Form below, describe one situation, in Thai or English, where you kept a complex or messy process on track. We don't need a formal cover letter. We just want to see how you think. Applications without a response to this question will not be reviewed. ## Apply [Apply at Thinking Machines Data Science Inc.](https://apply.workable.com/thinking-machines-data-science-inc/j/44F3847B8B/apply) --- Powered by [Workable](https://www.workable.com)