# Project Coordinator (PR25065) > TMEIC Corporation Americas · Houston, United States (Hybrid) · Full-time · Posted 2025-11-24 **Workplace:** hybrid **Department:** Project Coordination (2024100) ## Description _**Job #**_PR25065 _**Job Title**_ Project Coordinator _**Office Location**_ Houston, TX _**Business Function/Department**_ Logistics & Procurement/Project Coordination _**Sales Territory, if applicable**_ _**General Role Description**_ Process, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide, ensuring that contract and trade compliance requirements are met_._ _**Role Accountabilities**_ \-   Evaluate commercial Terms and Conditions (T&C's) of client contracts and Purchase Orders (PO’s); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary \-   Compare ERP data to contracts and PO commercial T&C's, identify errors and omissions, and notify appropriate personnel \-   Evaluate all client PO/Contract requirements related to shipment of equipment, including, but not limited to, billing and revenue milestones, payment securities, shipment and documentation requirements; manage all efforts to execute; and escalate issues to Senior Project Coordinator as necessary \-   Generate draft Letters of Credit (LC's), Standby Letters of Credit (SBLC’s) and Surety Bonds, and submit to Senior Project Coordinator for approval \-   Execute the LC, as approved by the Senior Project Coordinator \-   Create, manage, issue, and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects \-   Record revenue in ERP, verifying contract requirement fulfillment with project leader and/or engineering managers when necessary \-   Ensure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to Senior Project Coordinator as necessary \-   Identify, resolve and communicate resolutions to client delivery issues, escalating unresolved issues to Senior Project Coordinator \-   Advise Sales Managers, Project Managers, and clients on proper information required to generate LC's, SBLC’s and Surety Bonds that are executable and complete, as assigned \-   Advise company personnel on appropriate methods to set up and execute orders and change orders, efficiently and cost effectively \-   Create and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly \-   Generate draft Pay Applications and Lien Waivers as required, review with Senior Project Coordinator as needed, and submit to manager for approval \-   Arrange the most cost-effective means of domestic and international shipping and storage in collaboration with Logistics Administrator, based on the project requirements, negotiating where appropriate for optimal cost, quality, and schedule \-   Monitor project schedules, identify high risk shipments, and recommend and implement solutions \-   Analyze freight forwarder’s packing schedule, assist in level loading their factory and forecasting upcoming packing/shipping workload, as necessary \-   Review assigned business reports, identify potential problem and risk items, validate with appropriate personnel, recommend and implement solutions, and make necessary corrections \-   Run export determination process, and research and resolve identified errors \-   Generate commercial invoices, packing lists and other required documentation and supply to internal and external project stakeholders \-   Create import/export documentation for international shipments in compliance with all applicable laws and trade regulations \-   Advise internal personnel on international trade requirements to ensure commercial documentation is compliant \-   Coordinate efforts of a cross-functional team of client, supplier, Logistics Administrator, packer, freight forwarder, carrier, Trade Compliance, customs broker, and BU operations team to ensure timely delivery of product \-   Determine total freight cost exposure of projects and provide to project operations and sales personnel when necessary  \-   Review and approve freight forwarder invoices _**General Employee Accountabilities**_ \-    Bring full effort to bear on tasks assigned by manager \-    Give manager best advice \-    Give earliest notice when work cannot be delivered as specified \-    Cooperate and collaborate with peers and interact cross-organizationally as specified by manager \-    Exemplify Company Core Values:  Integrity, Client Focus, Team Orientation, and Personal Commitment \-    Comply with all Company policies, practices, and procedures and all regulations and laws \-    Recommend viable improvements proactively \-    Ensure effective utilization of business tools and processes ## Requirements _**Minimum Qualifications**_ \-   Bachelor’s degree in related field or equivalent education and/or work experience \-   1 year of experience in project coordination or internal/external client service \-   Demonstrated knowledge of contract terminology \-   Excellent keyboarding and computer literacy skills \-   Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts \-   Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills \-   Demonstrated continuous improvement in areas of responsibility \-   Proficiency in Microsoft Windows, Excel, Word, Outlook, and an ERP \-   Availability to travel less than 5% _**Preferred Qualifications**_ \-   Demonstrated experience reviewing and evaluating contract T&C’s, including billing terms, penalties, contract value, milestone payments, LC’s, SBLS’s/Surety Bonds, pay applications, lien waivers and International Commercial Terms (INCO) \-   Demonstrated experience requiring application of international shipping policies \-   Proficiency in an international shipping document creation and/or trade management software \-   Proficiency in Oracle E-Business Suite Projects and/or Order Management Link to TMEIC Corporation Americas website:  [https://www.tmeic.com/](https://www.tmeic.com/).  To be considered an applicant for any available positions, individuals must complete an online job application for each posting.  A resume may be attached to the online application but is not considered a substitute for the information in the application.  Applications will be considered only for the specific position for which the application is submitted. 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