# Operations Coordinator - Healthcare > TOMORROW HIRE · Fairfax, United States · Full-time · Posted 2026-09-01 **Workplace:** on_site **Department:** Healthcare & Life Sciences ## Description **Operations Coordinator – Healthcare** **On-site | Healthcare & Life Sciences | Full-time** **Fairfax, Virginia, United States** **Description** **Location:** Fairfax, VA, with occasional travel to other practice locations (approximately 10%) **Schedule:** Full-time (40 hours/week), Monday–Friday, 8:00 a.m. to 4:30 p.m. **Pay Range:** $24–$26 per hour, based on experience **Position Overview** Our client is seeking a highly organized, proactive, and detail-oriented **Operations Coordinator** to support the daily administrative and operational functions of a busy Gynecologic Oncology practice. This position provides comprehensive support to the Practice Administrator, Clinical Operations Manager, physicians, and leadership team. The role combines **practice administration, physician credentialing, employee onboarding, scheduling, front-office support, financial reporting, project coordination, and IT liaison responsibilities**.  The ideal candidate can manage multiple priorities and deadlines, maintain strict confidentiality, exercise sound judgment, and work effectively in a fast-paced healthcare environment. **Key Responsibilities** - Provide administrative and operational support to the Practice Administrator, Clinical Operations Manager, physicians, and leadership team.  - Coordinate leadership and physician meetings, interviews, appointments, and provider calendars; prepare agendas, presentations, and meeting minutes.  - Coordinate physician credentialing, licensing, DEA registrations, NPI updates, board certifications, hospital privileges, and payer enrollments.  - Maintain credentialing files, monitor expiration dates, and prepare applications, renewals, privilege requests, and supporting documentation.  - Support recruiting and employee onboarding, including job postings, resume review, interview scheduling, candidate communication, access requests, equipment setup, documentation, and orientation.  - Assist with employee performance evaluation documentation and maintain confidential personnel and provider records.  - Assist with staff schedules and provider schedule templates and adjustments.  - Serve as a **NextGen superuser**, supporting PAQs, EWNDs, system questions, and basic troubleshooting.  - Serve as the primary liaison with IT for hardware, software, system access, and technology-related issues.  - Provide front desk coverage when needed, including insurance verification, co-pay collection, billing inquiries, and patient-flow support.  - Pre-audit charts, manage patient records, and support HIPAA and practice compliance. - Assist with bank deposits, accounts receivable/payable activities, and monthly and quarterly financial reporting.  - Coordinate office supplies, equipment repairs, vendors, and service requests.  - Support employee engagement, educational events, marketing initiatives, and physician activities.  - Coordinate workflow improvements, operational initiatives, and multiple special projects while managing competing priorities and deadlines. ## Requirements **Minimum Qualifications** - High school diploma or GED required  - Minimum 2 years of administrative experience in a medical practice, healthcare setting, or professional medical office - Strong organizational, time-management, and multitasking skills with the ability to manage competing priorities and deadlines  - Excellent written and verbal communication skills  - Ability to maintain strict confidentiality and exercise sound judgment  - Strong interpersonal and customer-service skills  - Strong problem-solving, analytical, and critical-thinking skills  - Ability to work independently in a fast-paced healthcare environment  - Ability to coordinate multiple projects simultaneously with minimal supervision  - Ability to quickly learn new software, technology, and operational processes  - Flexibility to adapt to changing priorities and operational needs  - Ability to travel occasionally to support practice operations  **Preferred Qualifications** - Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field  - Minimum 3 years of administrative experience in a medical practice or healthcare setting  - Experience with physician credentialing, licensing, hospital privileging, or payer enrollment  - Experience supporting executive leadership or practice administration  - Experience coordinating employee onboarding, performance evaluations, or other HR-related administrative functions  - Experience with medical billing systems, medical terminology, or coding  - Knowledge of medical terminology, particularly OB/GYN or women’s health  - Experience with **Microsoft Office Suite, NextGen, UKG, and electronic health record (EHR) systems** - Bilingual English/Spanish is a plus ## Benefits **Compensation** - **$24–$26 per hour**, based on experience.  - Mileage reimbursement for approved work-related travel.  **Benefits** - Medical, dental, and vision insurance  - Flexible spending and health savings accounts  - 401(k) retirement plan  - Paid time off (vacation, sick, personal) and paid holidays  - Mileage reimbursement  - Supplemental insurance: prescription, accident, critical illness, and hospital indemnity  - Employee Assistance Program (EAP)  **Schedule** - Monday to Friday  - 8:00 a.m. to 4:30 p.m.  - Full-time (40 hours/week)  **Work Environment** - Professional medical office setting  - In-person position  - Approximately 10% travel  - Occasional overtime may be required  The client's original description specifically identifies a professional medical-office environment, occasional travel/overtime, and the physical requirements associated with an office and clinical setting.  **About Our Client** Our client is a leading women’s healthcare network serving the Greater Washington, DC, Northern Virginia, and Maryland region, with more than 150 OB/GYN providers. Their Gynecologic Oncology practice provides specialized care to women facing gynecologic cancers and operates in a busy, collaborative healthcare environment. They are seeking an **Operations Coordinator** who can help ensure efficient practice operations, provider readiness, regulatory compliance, and a positive experience for patients and staff.  This is an excellent opportunity for an experienced healthcare administrative professional looking to expand their responsibilities across **practice operations, credentialing, onboarding, project coordination, and physician support** within an established women’s healthcare organization. ## Apply [Apply at TOMORROW HIRE](https://apply.workable.com/tomorrow-hire/j/2651274769/apply) --- Powered by [Workable](https://www.workable.com)