# Operations Coordinator - Healthcare > TOMORROW HIRE · Fairfax, United States · Full-time · Posted 2026-09-21 **Salary:** USD 49,920–54,080 **Workplace:** on_site **Department:** Healthcare & Life Sciences ## Description **Location:** Fairfax, VA, with occasional travel to other practice locations **Schedule:** Full-time (40 hours/week), Monday–Friday, 8:00 a.m. to 4:30 p.m. **Pay Range:** $24–$26 per hour, based on experience ### Position Overview We are seeking a highly organized, dependable, and detail-oriented **Operations Coordinator** to support the daily administrative and operational functions of a busy Gynecologic Oncology practice. This is primarily an **administrative support and coordination role** rather than a management position. The Operations Coordinator will support the Practice Administrator, Clinical Operations Manager, physicians, and practice team with **office administration, provider credentialing, employee onboarding, scheduling, records management, IT coordination, basic financial administration, front desk coverage, and special projects**. The ideal candidate has strong organizational skills, attention to detail, and follow-through and is comfortable managing multiple tasks and deadlines in a fast-paced medical office. This position requires professionalism, confidentiality, flexibility, and a team-oriented approach. **Key Responsibilities** - Provide administrative and operational support to the Practice Administrator, Clinical Operations Manager, physicians, and practice team. - Coordinate meetings, interviews, appointments, and provider calendars; prepare agendas, correspondence, presentations, and meeting minutes. - Support **provider credentialing, licensing, DEA registrations, NPI updates, hospital privileges, and payer enrollments**, including applications, renewals, documentation, and expiration tracking. - Assist with **recruitment and employee onboarding**, including job postings, application review, interview scheduling, candidate communication, system access, equipment requests, documentation, and orientation. - Maintain confidential employee, provider, credentialing, and administrative records and assist with performance evaluation documentation. - Assist with staff schedules, provider schedule templates, and administrative scheduling changes. - Serve as a **NextGen resource**, supporting PAQs, EWNDs, basic system questions, and coordination of IT requests. - Provide front desk support as needed, including patient check-in/check-out, insurance verification, co-pay collection, billing questions, and patient flow. - Assist with medical records, chart preparation, scanning, and documentation while maintaining **HIPAA and practice standards**. - Support basic financial administration, including bank deposits, invoices, accounts payable/receivable documentation, and routine financial reporting. - Coordinate office supplies, equipment repairs, vendors, staff events, educational programs, and other practice needs. - Support special projects and provide administrative assistance across the practice and other locations as operational needs arise. ## Requirements ### Minimum Qualifications - High school diploma or GED required. - **1–3 years of administrative or medical office experience.** - Strong organizational and time-management skills with excellent attention to detail. - Ability to manage multiple administrative tasks, priorities, and deadlines. - Professional written and verbal communication skills. - Ability to maintain confidentiality and appropriately handle sensitive employee and patient information. - Strong interpersonal and customer-service skills. - Ability to work independently on assigned tasks and seek guidance when appropriate. - Dependable, flexible, and willing to assist in different areas of the practice as needed. - Ability to work effectively in a busy, fast-paced medical office environment. - Basic to intermediate proficiency with **Microsoft Office** and the ability to learn healthcare software and administrative systems. ### Preferred Qualifications - Experience in a physician practice, specialty medical office, or other healthcare environment. - Associate degree in Business Administration, Healthcare Administration, Medical Office Administration, or a related field. - Experience or exposure to **provider credentialing, physician licensing, hospital privileging, or payer enrollment**. - Experience supporting employee onboarding or other HR-related administrative functions. - Experience with **electronic health record (EHR) systems**, preferably **NextGen**. - Experience with insurance verification, medical billing processes, or medical records. - Knowledge of medical terminology. - OB/GYN, oncology, or women’s health experience is a plus. - Bilingual English/Spanish is a plus. ## Benefits ### Compensation - **$24–$26 per hour**, based on experience. - Mileage reimbursement for approved work-related travel. ### Benefits - Medical, dental, and vision insurance - Flexible spending and health savings accounts - 401(k) retirement plan - Paid time off (vacation, sick, personal) and paid holidays - Mileage reimbursement - Supplemental insurance, including prescription, accident, critical illness, and hospital indemnity - Employee Assistance Program (EAP) ### Schedule - Monday to Friday - 8:00 a.m. to 4:30 p.m. - Full-time (40 hours/week) ### Work Environment - Professional medical office setting - In-person position - Occasional travel to other practice locations - Occasional overtime may be required ### About Our Client Our client is a leading women’s healthcare network serving the Greater Washington, DC, Northern Virginia, and Maryland region, with more than 150 OB/GYN providers. Their Gynecologic Oncology practice provides specialized care to women facing gynecologic cancers and operates in a busy, collaborative healthcare environment. This is an excellent opportunity for an administrative professional who enjoys supporting a healthcare team and wants to expand their experience across **medical office administration, provider credentialing, employee onboarding, scheduling, EHR systems, and practice operations**. ## Apply [Apply at TOMORROW HIRE](https://apply.workable.com/tomorrow-hire/j/E51C26738E/apply) --- Powered by [Workable](https://www.workable.com)