# Finance Manager > TopFloor · Lusaka, Zambia · Full-time · Posted 2026-10-01 **Workplace:** on_site ## Description Our Client in the food, hospitality, and fast-moving consumer goods (FMCG) industry is looking to hire a Finance Manager. The Finance Manager will be responsible for the accuracy, integrity and timeliness of all financial reporting; the management of cash flow, budgets and controls; statutory compliance with ZRA and all relevant Zambian financial regulations; and the provision of clear, actionable financial intelligence to the CEO to support sound business decisions. ### Key Responsibilities **Financial Reporting & Analysi**s - Prepare monthly management accounts — Income Statement, Balance Sheet and Cash Flow Statement — by the 10th of each month. - Prepare weekly and monthly branch-wise Profit and loss statements for presentation to Senior Management - Produce a monthly Budget vs. Actual Analysis Report for the CEO, with clear variance commentary on any line exceeding 10%. - Maintain the General Ledger in QuickBooks — accurate, current and audit-ready at all times. - Prepare quarterly and annual financial statements in compliance with IFRS and Zambian financial regulations. - Provide the CEO with clear, concise financial intelligence to support strategic and operational decisions. **Budgeting & Financial Planning** - Lead the annual budgeting process — consolidating departmental budgets into an organisational budget for CEO approval. - Review and approve weekly departmental budget plans submitted by branch and department managers. - Maintain a rolling 13-week cash flow forecast, updated weekly and presented to the CEO. - Ensure the company maintains a minimum cash reserve equivalent to two weeks of operating costs at all times. - Flag any projected cash shortfall to the CEO at least four weeks in advance. **Cash Management & Controls** - Oversee daily cash management across all branches — ensuring all cash is banked intact and reconciled daily. - Review and approve all payment requisitions against budget allocations before disbursement. - Manage the weekly payment run — cash purchases every Wednesday, account suppliers every Friday. - Ensure petty cash across all five locations is properly managed, reconciled and replenished in line with policy. - Review all bank charges monthly and ensure accurate recording in QuickBooks. - Perform or supervise monthly bank reconciliations — completed and signed off by the 10th of the following month. **Procurement & Inventory Financial Oversight** - Review and approve all procurement requisitions against budget — ensuring no purchase proceeds without financial authorisation. - Oversee the financial reconciliation between GAAP Unity (stock and procurement system) and QuickBooks monthly. - Monitor food cost percentages by branch against budget — flagging and investigating variances. - Review stock adjustment entries in GAAP Unity before they are posted — ensuring all adjustments are authorised. - Produce monthly food cost and wastage analysis reports for the CEO and COO. **Statutory Compliance & Taxation** - Ensure full and timely compliance with all ZRA obligations — VAT returns by the 18th, PAYE and NAPSA by the 10th of each month. - Manage NHIMA contributions and ensure timely submission. - Ensure all VAT-claimable purchases are from ZRA Smart Invoicing registered suppliers — with valid VAT invoices filed. - Liaise with external tax consultants on corporate income tax and annual returns. - Ensure PACRA annual returns are submitted on time. - Maintain all financial records for a minimum of seven years as required by Zambian law. **Internal Controls & Audit** - Maintain and enforce the company Finance Policy Manual across all departments and branches. - Ensure segregation of duties is maintained — no single person controls initiation, approval and processing of financial transactions. - Support the Internal Audit function — providing records, responding to queries within 24 hours and implementing audit recommendations. - Manage staff advance requests — reviewing against policy, ensuring proper documentation and tracking repayments via payroll. - Maintain the Fixed Asset Register in QuickBooks — including depreciation schedules and disposal records. **Team Leadership & Reporting** - Manage and develop the Accounts Receivable and Accounts Payable functions. - Build a high-performing, accountable Finance team that operates to the company standard. - Report directly to the CEO — proactively, not reactively. Bring issues before they become problems. - Attend weekly management meetings and present financial performance with confidence and clarity. ## Requirements - Bachelor's degree in Accounting, Finance, Economics or a related field like ACCA/CIMA. - Minimum 4 years of hands-on financial management experience — including reporting, budgeting, cash flow management and statutory compliance. Experience in similar industry is preferred. - Proficiency in QuickBooks is essential. - Solid working knowledge of Zambian tax law - VAT, PAYE, NAPSA, NHIMA and ZRA Smart Invoicing for food, hospitality, and fast-moving consumer goods (FMCG) - Experience managing financial controls in a multi-site or multi-department business. - Strong Excel skills - financial modelling, pivot tables and dashboard reporting. - Excellent written and verbal communication - able to present financial information clearly to non-finance stakeholders. - Valid Membership with ZICA - Familiarity with GAAP Unity or similar POS and stock management systems. - Experience reporting directly into a CEO or business owner in a fast-growing business. ### How to Apply Interested candidates should submit there applications before 16th October 2026. Only Shortlisted candidates will be contacted. **TopFloor Limited is an equal opportunity employer and does not charge for placement.** ## Apply [Apply at TopFloor](https://apply.workable.com/topfloor-1/j/7CE34F3F9D/apply) --- Powered by [Workable](https://www.workable.com)