# Executive Assistant- Japanese Bilingual

> Toyota Tsusho Systems · Plano, United States · — · Posted 2026-10-19

**Workplace:** on_site

**Department:** Dept. 540-Business Support

## Description

### About TTS-US

Founded in 2011, Toyota Tsusho Systems US, Inc. (TTS-US) is a Toyota group company that develops IT solutions wherever global businesses operate. As TTS-US transforms into a technology and mobility company, it works with eight TTS affiliates worldwide to establish a secure and resilient Toyota global value chain. The creative capacity to forge limitless business opportunities is one of the strengths of Toyota Tsusho Systems. 

### Position Summary

We are seeking a highly organized, proactive, and skillful Executive Administrative Assistant to join our team. The ideal candidate has more than 5 years of executive administrative support or office operations experience, professional bilingual proficiency in Japanese and English, and a strong understanding of Japanese business culture. The successful candidate will manage complex calendars, meetings, travel, expenses, invoices, executive events, and cross-cultural communication while handling confidential information with discretion and adopting AI-enabled productivity tools.

### **Key Responsibilities /Essential Functions**

-   Manage schedules and travel plans for Japanese and non-Japanese executives
-   Plan and coordinate complex meetings and conference calls using Microsoft Teams, Zoom, and other platforms for Japanese staff and designated executives.
-   Communicate in Japanese and other Japanese companies regarding schedules, meetings, travel, and related coordination.
-   Coordinate executive calendars, conference rooms, agendas, meeting materials, catered meals, committees, and cross-functional meetings.
-   Arrange domestic and international travel, including flights, hotels, rental cars, limousines, and other ground transportation, using designated travel systems.
-   Prepare travel-related expense reports and process non-travel invoices and related expense reports accurately and on time.
-   Coordinate local arrangements for business travelers and affiliated companies.
-   Plan and organize executive, department, and company events, including venues, meals, invitations, schedules, stakeholder communication, meeting dinners, conferences, congresses, and showcases.
-   Translate short Japanese documents into English as needed and distribute information, reports, and documentation to stakeholders.
-   Receive and send domestic and international mail and parcels; order office supplies; maintain distribution lists; and support departmental communications.
-   Submit IT or service requests through ticketing systems such as ServiceNow and provide backup support for other executive assistants as needed.
-   Use Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and Word, to support executive operations.
-   Proactively identify administrative needs, risks, and solutions, and learn AI-enabled tools and new technologies that improve productivity and workflows.
-   Handle confidential executive, employee, and business information with discretion and follow applicable data-handling requirements.
-   Apply continuous improvement, standardized work, problem solving, collaboration, and respect for people in daily responsibilities.

## Requirements

**Minimum Qualification**

**Required Education & Experience**

-   5 + years of successful executive administrative support or office operations experience, preferably supporting C-suite or senior executives.
-   Professional bilingual proficiency in Japanese and English, including reading, writing, speaking, and business communication.
-   Strong understanding of Japanese business culture, etiquette, and communication practices.
-   Ability to work onsite in Plano, Texas.
-   Demonstrated experience managing complex calendars, meetings, travel, expenses, invoices, and events.
-   Advanced proficiency in Microsoft Office and Microsoft 365, especially Outlook, Teams, Excel, PowerPoint, and Word.
-   Strong organizational, prioritization, time-management, communication, and interpersonal skills.
-   Highly proactive, resourceful, detail-oriented, and able to work independently in a fast-paced environment.
-   Ability and willingness to learn AI tools and other new technologies.
-   Ability to coordinate across multiple time zones and adapt to changing executive priorities.

### **Preferred Qualification**

-   Bachelor's degree in Business Administration, Communications, or a related field.
-   Experience with corporate travel and expense tools such as Chrome River or FCM Travel.
-   Experience with ticketing systems such as ServiceNow.
-   Experience supporting Japanese-owned companies, global organizations, or multicultural executive teams.
-   Experience planning executive or company events.

### **Position Type/Expected Hours of Work**

-   This is an onsite contract position based in Plano, Texas.
-   The role requires schedule flexibility to support executives, travelers, and stakeholders across U.S. and Japan time zones.
-   Occasional evening or weekend support may be required for urgent travel, meeting, or event coordination as job duties demand.

**Travel**

-   This position coordinates domestic and international business travel for executives and visitors. Any travel required for the employee will be communicated based on business needs.

## Apply

[Apply at Toyota Tsusho Systems](https://apply.workable.com/toyota-tsusho-systems/j/82565DB8EB/apply)

---
Powered by [Workable](https://www.workable.com)