# Executive Assistant

> Treantly · Philippines (Remote) · Full-time · Posted 2025-11-12

**Workplace:** remote

**Department:** Treantly VA

## Description

**Location**: Remote, with Real Estate experience

**Schedule**: EST

**Working Hours:** Full-Time (40 hours/week)

**Job Summary**

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with real estate experience to support the founder of multiple businesses. This role is critical in managing day-to-day operations, ensuring smooth communication, and helping the founder stay focused on high-level priorities.

This is a full-time remote position ideal for someone who can confidently manage emails, calendars, client interactions, and sales support while also taking ownership of tasks and contributing to operational improvements over time.

**Key Responsibilities**

### Email & Calendar Management

-   Manage and organize the founder’s inbox and calendars across multiple businesses
-   Coordinate meetings, appointments, and schedule changes across overlapping commitments
-   Prioritize tasks and communications based on urgency and business impact
-   Assist with travel coordination and high-level scheduling as needed

### Client Communication & Follow-Ups

-   Act as a primary point of contact for clients and prospects
-   Handle inquiries, follow-ups, and ensure timely, professional communication
-   Maintain strong client relationships throughout the sales pipeline
-   Provide real-time updates to leadership on client interactions and status

### Sales Support

-   Assist in discovery calls and gather key client information
-   Help qualify leads and support movement through the sales pipeline
-   Coordinate follow-ups and ensure no opportunities are missed

### CRM & Systems Management

-   Maintain and update CRM systems (e.g., Honeybook, Microsoft tools, or similar)
-   Build and improve repeatable workflows and processes
-   Ensure accuracy and completion of tasks across systems and teams
-   Handle secure access to systems (VPN, shared folders) with strict confidentiality

### Task Ownership & Project Management

-   Take full ownership of daily operational tasks and ensure timely completion
-   Track projects, deadlines, and deliverables across multiple businesses
-   Coordinate with internal teams and external stakeholders
-   Support initiatives such as documentation, social media coordination, and admin workflows

### Strategic Support (Growth Over Time)

-   Identify inefficiencies and recommend improvements in workflows and systems
-   Gradually contribute to planning, prioritization, and operational strategy (within 60–90 days)
-   Support the founder in scaling systems and improving overall business efficiency

## Requirements

### Required Skills & Qualifications

### Experience

-   Proven experience as an Executive Assistant, Personal Assistant, or similar role in the real estate industry
-   Experience managing emails, calendars, client communications, and sales support
-   Exposure to CRM systems and project/task management tools

### Skills

-   Exceptional organizational skills and attention to detail
-   Strong written and verbal English communication skills
-   Ability to manage multiple priorities and stakeholders simultaneously
-   Comfortable working independently in a fast-paced, dynamic environment

### Sales Support Experience

-   Experience with lead qualification and pipeline management
-   Ability to support discovery calls and capture key client information

### Tools & Technology

-   Proficiency with Google Workspace and/or Microsoft Office tools
-   Experience with CRM systems (e.g., Honeybook or similar)
-   Familiarity with project management tools (Asana, Trello, etc.) is a plus

### Core Traits (Critical for Success)

-   High Emotional Intelligence (EQ): Able to navigate different personalities with professionalism, discretion, and emotional stability
-   Trustworthy & Confidential: Handles sensitive data with integrity and maintains strict confidentiality
-   Proactive & Anticipatory: Able to think ahead, anticipate needs, and act without constant direction
-   Professional & Client-Facing: Communicates clearly and diplomatically with clients and stakeholders
-   Detail-Oriented & Reliable: Ensures tasks are completed accurately and consistently

### What Success Looks Like

-   Founder's schedule, inbox, and operations run smoothly with minimal oversight
-   Tasks and projects are completed consistently and on time
-   Clear visibility across operations, clients, and priorities
-   Increased efficiency through improved systems and workflows
-   Transition from task execution to strategic contribution over time

## Benefits

-   Collaborative and supportive work environment.
-   Stable, long-term remote work opportunity.
-   Health Insurance (Maxicare HMO) after 3 months probationary period

## Apply

[Apply at Treantly](https://apply.workable.com/treantly/j/730EB69848/apply)

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