# Executive Assistant to CEO

> Trivium · Miami, United States · Full-time · Posted 2026-04-29

**Salary:** USD 70,000–90,000

**Workplace:** on_site

**Department:** DDS Marketing

## Description

### Life Manager to CEO

📍 Miami, Florida (In-Person)  
🕒 Full-Time | High-Impact Role

**Compensation: 70,000 to 90,000 USD**

### About the Role

We are seeking an exceptional Life Manager / Executive & Personal Operations Partner to CEO.

This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of the CEO professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment.

You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within the CEO's household.

This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously.

### Key Responsibilities

### Executive & Business Support

-   Manage calendar, priorities, and daily workflow to maximize productivity.
-   Track requests from internal teams and ensure the CEO reviews and acts on key items.
-   Act as operational filter, ensuring tasks are prioritized and executed efficiently.
-   Maintain communication with internal stakeholders to ensure projects and approvals move forward.
-   Prepare and maintain task lists, hit lists, and priority trackers.

### Travel & Logistics Management

Travel coordination is a major component of this role.

Responsibilities include:

-   Planning and booking complex international travel.
-   Managing multi-week personal trips, retreats, and unique travel experiences.
-   Researching destinations, logistics, activities, and experiences.
-   Coordinating flights, hotels, transport, itineraries, and reservations.
-   Managing travel documents, confirmations, and scheduling.
-   Coordinating with family members and travel companions when required.
-   Preparing detailed travel planning documents and logistics trackers.

### Personal Operations & Household Management

-   Coordinate household logistics including vendors, cleaners, and service providers.
-   Manage grocery orders, household requests, and daily operational needs.
-   Support health and lifestyle routines when required.
-   Coordinate gifts, events, and personal projects.
-   Work closely with the CEO's partner to ensure personal priorities are addressed.

### Research & Special Projects

-   Conduct research across a wide range of topics, including:

-   Travel
-   Health and lifestyle services
-   Vendors and services
-   Personal purchases

-   Execute ad-hoc projects quickly and efficiently.
-   Track outstanding requests and ensure nothing falls through the cracks.

### Organization & Systems

-   Build and maintain operational trackers, SOPs, and task systems.
-   Use spreadsheets and productivity tools to track projects and workflows.
-   Maintain documentation of vendors, recurring tasks, and processes.
-   Continuously improve systems to increase efficiency and visibility.

## Requirements

### Ideal Candidate Profile

We are looking for a high-ownership operator who can thrive in a fast-paced environment.

### Core Traits

-   Extremely organized and detail-oriented
-   Comfortable working in high-pressure environments
-   Able to handle rapid task switching
-   Highly trustworthy and discreet
-   Emotionally resilient with thick skin
-   Comfortable giving structured feedback and setting boundaries
-   Proactive and solution-oriented

### Key Skills

-   Exceptional task and time management
-   Strong calendar and priority management
-   Advanced travel planning and logistics coordination
-   Strong research and problem-solving ability
-   Excellent communication and follow-through
-   Ability to handle multiple tasks without losing track of details
-   Strong Google Sheets / spreadsheet skills

### Preferred Experience

-   3+ years supporting a founder, CEO, or high-net-worth individual
-   Experience managing complex personal and professional logistics
-   Experience coordinating international travel
-   Strong operational mindset and ability to create systems

### What Success Looks Like

Success in this role means:

-   Schedule and priorities are organized and optimized
-   Tasks are tracked and completed without reminders
-   Travel logistics are seamless and stress-free
-   Household and personal operations run smoothly
-   The CEO has more time to focus on high-impact work

### Important Notes About the Role

This is a high-trust, high-responsibility position that requires:

-   Complete discretion and confidentiality
-   Flexibility and adaptability
-   Comfort working in a dynamic and sometimes chaotic environment

Candidates who succeed in this role are typically those who enjoy solving problems, managing complexity, and operating at a high level of ownership.

## Benefits

**Compensation: 70,000 to 90,000 USD**

## Apply

[Apply at Trivium](https://apply.workable.com/trivium/j/73DF2BF40A/apply)

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