# Senior Administrative Assistant

> Trivium · Dearborn, United States (Hybrid) · Full-time · Posted 2026-05-05

**Salary:** USD 50,000–70,000

**Workplace:** hybrid

**Department:** Neatmetric

## Description

### Job Title

Life Manager / Executive Assistant to the Founder (Path to Chief of Staff)

### Location

Dearborn, Michigan (ZIP: 48124)  
Hybrid – Primarily in-person, with remote flexibility as needed

### Company Overview

We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue.

This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth.

### Role Overview

This is not a traditional Executive Assistant role.

This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you.

You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction.

If you need to be told what to do, this role is not for you

### Key Outcomes (What Success Looks Like)

-   Buy back at least 10 hours per week of the Founder’s time
-   Enforce structure, routines, schedules, and follow-through
-   Ensure nothing falls through the cracks—business or personal
-   Founder focuses on sales, growth, authority, and networking only
-   Everything else is handled, tracked, documented, and reported

### Core Responsibilities

### 1\. Founder & Executive Management

-   Own and manage the Founder’s calendar, schedule, priorities, and routines
-   Create and enforce a structured daily and weekly schedule
-   Ensure meetings are prepared for in advance (agenda, notes, assets ready)
-   Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
-   Actively tell the Founder what needs to be done—not ask

### 2\. Business Operations & Reporting

-   Liaise with department heads to:

-   Track progress
-   Ensure deliverables are met
-   Collect reports and KPIs

-   Consolidate reporting so the Founder receives clear, concise summaries
-   Track onboarding, training, and readiness of new hires (e.g., sales closers)
-   Ensure documentation, SOPs, and processes are maintained and followed
-   Identify inefficiencies and propose solutions proactively

### 3\. Project & Task Management

-   Own execution of ongoing and new projects
-   Ensure no project stalls due to lack of follow-up
-   Coordinate across teams using tools like:

-   Slack
-   Google Workspace
-   Asana / Monday.com
-   HubSpot (or similar CRM)

-   Track deadlines, priorities, and dependencies

### 4\. Personal & Household Management

-   Manage personal logistics for the Founder and spouse:

-   Appointments
-   Travel planning
-   Errands
-   Household needs

-   Coordinate:

-   Home maintenance
-   Vendors
-   Groceries and household orders

-   Ensure family commitments (kids’ schedules, events, pickups) are handled
-   Remove all personal distractions from the Founder’s plate

### 5\. Authority & Growth Support

-   Schedule and organize:

-   Networking activities
-   Authority-building initiatives
-   Social media and brand activities

-   Ensure assets, time blocks, and follow-through are in place
-   Keep the Founder focused and accountable to long-term growth initiatives

## Requirements

### Required Experience & Profile

This role requires senior-level maturity and experience.

Must-Have:

-   5–10+ years experience in:

-   Executive Assistant
-   Life Manager
-   Operations Manager
-   Chief of Staff–type roles

-   Proven experience supporting high-performing, Type-A executives
-   Strong operational, organizational, and project management skills
-   High emotional intelligence and confidence
-   Ability to push back, set boundaries, and enforce structure
-   Logical thinker and strong problem solver
-   Comfortable managing both business and personal matters
-   Tech-savvy and fast learner

Strongly Preferred:

-   Experience in fast-paced, entrepreneurial, or agency environments
-   Experience managing founders with ADHD / high-energy personalities
-   Background in operations, project management, or business management

### Required Skills & Tools

-   Slack
-   Google Workspace
-   Asana, Monday.com, or similar
-   CRM familiarity (HubSpot or equivalent)
-   Calendar and task management systems
-   Strong documentation and reporting skills  
    

### Personality Fit (Critical)

-   Extremely organized
-   Calm under pressure
-   Not intimidated by strong personalities
-   Direct, assertive, and confident
-   Proactive, not reactive
-   Takes ownership and accountability
-   Career-oriented (this is not a short-term role)

### Work Schedule

-   Full-time
-   On-site: 8:30 AM – 5:00 PM
-   Flexibility required when needed
-   Hybrid/remote flexibility when Founder is traveling

## Benefits

### Compensation & Benefits

-   Salary: $50,000 – $90,000 base (depending on experience)
-   Performance-based bonuses
-   Paid time off
-   Growth path to Chief of Staff
-   Potential to build and manage a support team
-   Initial 1099 with transition to W-2 for the right candidate

## Apply

[Apply at Trivium](https://apply.workable.com/trivium/j/7DADF9F559/apply)

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