# Executive Administrative Assistant

> Trivium · Washington, United States (Hybrid) · Full-time · Posted 2026-04-29

**Salary:** USD 50,000–60,000

**Workplace:** hybrid

**Department:** Tayvon Jackson

## Description

### Executive Assistant / Life Manager

### About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.

This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.

You will act as a central right hand, ensuring the executive’s life runs seamlessly so they can focus on business growth and strategic priorities.

### 🧩 Key Responsibilities

### 🏠 Personal & Household Management

-   Coordinate household operations including cleaning staff, meal prep services, and vendors
-   Ensure smooth daily home logistics for executive and partner
-   Manage errands, personal requests, and day-to-day coordination
-   Oversee pet-related scheduling and household needs

### 💰 Financial & Administrative Organization

-   Organize and maintain overview of multiple properties and recurring bills
-   Track utilities, invoices, and payment schedules to ensure nothing is missed
-   Assist in basic financial tracking and expense organization
-   Maintain structured systems for personal and business obligations

### ✈️ Travel & Lifestyle Coordination

-   Plan and manage domestic and international travel end-to-end
-   Provide itinerary breakdowns, cost summaries, and recommendations
-   Handle bookings for flights, hotels, dining, and experiences
-   Manage last-minute changes and travel disruptions

### 📧 Executive Support & Communication

-   Monitor and filter high-volume personal and business emails
-   Identify priorities and provide daily/weekly email summaries
-   Draft responses and coordinate follow-ups when needed
-   Act as gatekeeper to protect executive time and focus

### 📅 Scheduling & Calendar Management

-   Maintain structured calendars for executive and partner
-   Coordinate meetings, personal commitments, and business obligations
-   Anticipate scheduling conflicts and proactively resolve them

### 🎯 Relationship & Personal Coordination

-   Assist with personal gifting, reminders, and special events (birthdays, holidays)
-   Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
-   Support lifestyle organization to ensure efficiency and balance

## Requirements

### ⚙️ What We’re Looking For

-   Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
-   Highly organized with strong attention to detail
-   Ability to multitask across personal and business responsibilities
-   Comfortable working in a fast-paced, always-on environment
-   Strong communication skills (written and verbal)
-   Proactive mindset — anticipates needs before they are expressed
-   Ability to handle confidential and sensitive information with discretion
-   Must have reliable transportation and live near Washington, DC

### 🛠️ Tools & Systems (Preferred but Not Required)

-   Google Workspace (Calendar, Gmail, Sheets)
-   Microsoft Excel
-   Task management tools (Notion, Asana, Monday.com, etc.)
-   Experience with AI tools like ChatGPT is a plus
-   Basic financial tracking tools or budgeting systems

## Benefits

📍 Location: Washington, DC (Hybrid / Flexible Local Presence Required)  
💼 Position: Executive Assistant | Life Manager | Personal & Operations Support  
🕒 Type: Full-Time | 1099 Contractor (with potential for long-term engagement)  
💰 Compensation: $50,000 – $60,000 annually (DOE) + performance-based growth potential

💰 Compensation & Contract

-   $50,000 – $60,000 annually (based on experience)
-   1099 Independent Contractor arrangement
-   30-day probation period
-   Opportunity for long-term growth based on performance

### 🚀 Why This Role Is Exciting

This is not a traditional assistant role.

You will be the operational backbone of a high-growth entrepreneur’s personal and business life, managing everything from household logistics to financial organization and travel coordination.

If you thrive in ownership, fast execution, and high-impact support roles, this position offers autonomy, trust, and real responsibility.

## Apply

[Apply at Trivium](https://apply.workable.com/trivium/j/D6B5152ACC/apply)

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