# Administrative Assistant

> U Value Insulation · Dunshaughlin, Ireland · Full-time · Posted 2026-07-09

**Workplace:** on_site

**Department:** Operations

## Description

U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise.  Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs.  We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.

**Location:** _Ballycoolin, Dublin 15 (moving to Dunshaughlin in summer 2026)_

The Administrative Assistant role will provide crucial support to our busy logistics & purchasing team. The day-to-day responsibilities typically include the following;

-   Monitor transport schedules and coordinate logistics for timely deliveries.
-   Maintain communication with drivers to manage routes and address any issues that may arise.
-   Assisting in the preparation of transport documentation, including delivery notes and logistics reports.
-   Update and maintain the transport management system with accurate data.
-   Liaise with customers regarding shipping details and delivery schedules.
-   Support the transport manager with administrative tasks as needed.
-   Handle incoming inquiries related to transport and logistics.
-   Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.
-   Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.
-   Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.
-   Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.
-   Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.
-   Researching and identifying potential new suppliers for goods and services

## Requirements

-   Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas and data analysis.
-   High accuracy and speed.
-   Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).
-   You'll be constantly interacting with suppliers and internal colleagues.
-   Juggling multiple orders and deadlines is standard
-   Attention to detail
-   Resolving issues like late deliveries, incorrect shipments, or price discrepancies.
-   Collaborating closely with the entire procurement and operations team.

_**\*Candidates must be eligible to work in Ireland and be already living in Ireland\***_

## Benefits

-   Company pension
-   Group life cover
-   Health cash plan
-   24 days annual leave
-   Monthly company lunch
-   Bike to work scheme
-   On-site parking
-   Employee assistance program
-   Early finish on Fridays

## Apply

[Apply at U Value Insulation](https://apply.workable.com/u-value-insulation/j/53605CCEE2/apply)

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