# Executive Assistant

> Universal Business Team · Bristol, United Kingdom · Full-time · Posted 2026-04-27

**Salary:** GBP 38,000–48,000

**Workplace:** on_site

**Department:** KF

## Description

**Executive Assistant – R&D & Commercial Product**  
**Location:** Thornbury, Bristol (On-site)  
**Salary:** £38,000 – £48,000 + Bonus Scheme  
**Hours:** 8:00am – 5:00pm (Business Hours)

### **Be at the heart of innovation. Be the engine behind breakthrough medical technology.**

We’re looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast-paced, high‑growth medical device environment. This is far more than a traditional EA role — it’s an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life-changing products.

If you thrive in a dynamic SME setting, love solving problems before they become problems, and enjoy being the person who keeps everything moving, this could be the perfect next step.

### **What You’ll Be Doing**

You’ll be the organisational backbone of the R&D department, providing high-level executive support while also coordinating operations and contributing to project delivery. Your responsibilities will include:

-   Expert diary and calendar management for the Head of R&D — prioritising, scheduling, and resolving conflicts with ease
-   Coordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readiness
-   Acting as a trusted gatekeeper and primary point of contact for senior stakeholders
-   Overseeing the day-to-day running of the R&D office, ensuring a smooth and efficient environment
-   Managing ordering of office supplies, lab consumables, and equipment
-   Tracking R&D project activities, following up on actions, and ensuring deadlines are met
-   Building strong relationships with external suppliers and partners to support timely project delivery
-   Maintaining clear documentation and status updates across multiple workstreams
-   Working closely with project teams to identify and remove blockers
-   Supporting cross-functional coordination across the business
-   Preparing reports, presentations, and project documentation
-   Capturing meeting notes and actions, ensuring timely follow-up
-   Ensuring adherence to company management systems and QHSES responsibilities

### **What Success Looks Like**

-   Meetings run smoothly, with all materials prepared and stakeholders aligned
-   Deadlines are consistently met thanks to your proactive follow-up
-   Costs are controlled through efficient ordering and supplier management
-   The R&D team feels supported, organised, and empowered to focus on innovation

## Requirements

**Essential:**

-   Minimum **2 years’ experience** as an Executive Assistant or Office Manager
-   Comfortable working **o**n-site in Thornbury (Bristol)
-   Experience working in a fast-paced SME environment
-   Energetic, enthusiastic, and eager to get stuck in

**Desirable:**

-   Experience in R&D or product development
-   Engineering or scientific education background  
      
    

**What You’ll Bring**

We’re looking for someone who embodies our core values: Hungry, Humble, Smart.

You’ll also be:

-   Highly proactive, resourceful, and solutions-focused
-   Calm under pressure with a flexible, can-do approach
-   Collaborative and team-oriented
-   Discreet and professional when handling sensitive information
-   A strong problem-solver with excellent decision-making skills
-   Exceptionally organised, able to juggle multiple priorities in a fast-paced environment

## Benefits

This is a rare opportunity to gain exposure to senior leadership, contribute to cutting-edge product development, and become a key player in a growing organisation. You’ll be part of a collaborative, mission-driven team working on technology that genuinely makes a difference.

If you’re hungry to grow, excited by innovation, and ready to take ownership of a role that truly matters, we’d love to hear from you.  

-   Free on site parking
-   25 days holiday plus 8
-   Progression opportunities
-   Company Bonus
-   Competitive Salary
-   Opportunity with a lovely growing business

## Apply

[Apply at Universal Business Team](https://apply.workable.com/ubteam/j/8ECD511E28/apply)

---
Powered by [Workable](https://www.workable.com)