# Office Assistant

> USA Clinics Group · Northbrook, United States · Part-time · Posted 2026-05-11

**Salary:** USD 37,500–45,700

**Workplace:** on_site

**Department:** Revenue Cycle Management

## Description

The **Office Assistant** is responsible and accountable for the maintenance of health records and mail processing. In this capacity, the employee organizes and maintains a system of health files, patient payments, and patient correspondence, and oversees incoming/outgoing mail. The employee is expected to exercise good judgment and confidentiality and function independently.

Duties/Responsibilities

-   Separate mail; distribute to correct departments or person
-   Open, scan, and send out all mail regarding claims (medical records, appeals or denials)
-   Scan and send out patient correspondence
-   Open and separate insurance and patient checks
-   Prepare all checks for deposit (stamp and deposit slip)
-   Print and mail medical records
-   Make daily trips to the post office for mail pick up and delivery
-   Manage all files and records with confidentiality and attention to detail
-   Perform general office clerk duties and errands.

## Requirements

-   High School Diploma or GED required, higher education preferred
-   Valid Driver's License and reliable vehicle
-   1 year of medical office or secretary work experience required
-   Proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint)
-   Strong attention to detail and able to multitask between different assignments
-   This is a full time role, Monday-Friday - must be able to work full time

## Apply

[Apply at USA Clinics Group](https://apply.workable.com/usa-vein-clinics/j/DDA464C275/apply)

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