# Executive Assistant

> VBP · Cebu City, Philippines (Hybrid) · Full-time · Posted 2026-05-11

**Workplace:** hybrid

**Department:** Business Operations

## Description

**Overview of the Role**

The purpose of the **Executive Assistant** is to support the Executive Team. The Executive Assistant will mostly manage business-related tasks for the team, such as creating reports, organising travel and accommodation, taking minutes and other organisational tasks. 

**Responsibilities**:

-   Managing the executive’s calendar, scheduling and preparing for meetings, and coordinating travel. 

-   Working with or managing other administrative teams or projects, which may include the executive’s personal assistant. 

-   Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provides the executive with everything necessary to make decisions. 

-   Administration can include expense reports as well as reports that the executive needs to stay on top of the information required to do their job. 

-   Can include everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included. 

-   Responding to email, managing the executive’s inbox, taking phone calls and, in general, serving as a gatekeeper so that only the necessary communication comes through. 

-   Serving on behalf. This may mean meeting with clients, returning communication, or relaying the executive’s wishes to reduce direct access to the executive. 

-   Contact management. More than simply maintaining a contact list (though that is part of it), contact management involves helping the executive know as much as possible about a contact to give context to communication and meetings. 

-   Problem solving. Being able to solve problems through critical and analytical thinking for decisive action. This is especially necessary for C-level executive assistants who may end up making managerial decisions at a moment that keeps a project moving forward. 

-   Technical skills. Able to use (or quickly learn to use) the various tools necessary for document creation, file management, meetings, communication, and archiving.

## Requirements

-   A graduate of any bachelor's degree  with 3+ years of proven experience as an Executive Assistant   
-   In-depth understanding of the entire MS Office suite   
-   Familiarity with Otter's features and functionality is considered an asset for this position.  

-   Must be able to meet deadlines in a fast-paced, quickly changing environment   

-   A proactive approach to problem-solving with strong decision-making skills   

-   Good verbal and written communication skills   
-   Technical skills, such as common business software and protocols. 

-   Sophisticated management and organizational abilities. 

-   Relevant industry background or knowledge for the company the executive works at is a plus.

## Benefits

-   500K per incident HMO coverage + Dental & Optical benefits ​
-   2-week paid Christmas vacation​
-   Electricity & Data subsidies​
-   25K Educational Assistance ​
-   Training and equipment will be provided​
-   Fixed Schedule of Mon-Fri from 7 AM to 4 PM​

## Apply

[Apply at VBP](https://apply.workable.com/vbp/j/D42246AA44/apply)

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