# Bookkeeping Assistant > VBP · Cebu City, Philippines (Hybrid) · Full-time · Posted 2026-07-22 **Salary:** unknown currency 24,500–27,000 **Workplace:** hybrid **Department:** Business Operations ## Description **Overview of the Role** The Bookkeeping Assistant is responsible for executing accounts on payable processes and supporting Government compliance, ensuring accurate, timely, and compliant financial transactions.  The role operates in a high-volume back-office environment, focusing on AP processing, transaction accuracy, and proper documentation, while supporting higher-level review and compliance activities.  **Main duties include:** AP Processing & Execution  - Process supplier invoices with correct:   - Account coding  - VAT and withholding tax treatment  - Ensure completeness and validity of supporting documentation  - Record liabilities accurately in the accounting system  Supplier Reconciliation  - Prepare supplier reconciliations  - Identify discrepancies between supplier statements and AP ledger  - Follow up missing invoices or mismatches  Payment Preparation  - Prepare payment schedules and summaries  - Ensure all payments are properly documented  - Coordinate with Expert/Lead for review and approval  AP Issue Handling  - Resolve routine issues such as:   - Missing documents  - Invoice mismatches  - Escalate complex issues (tax, disputes) to Expert  - Ensure proper documentation of all issues  Tax Computation Support  - Assist in computation of:   - VAT  - Withholding Tax (EWT)  - Ensure proper application of tax rates  Report Preparation  Prepare:  - BIR Supplier reports  - Withholding tax schedules  - Supporting tax reports  Documentation Compliance  - Ensure completeness of:   - Official Receipts (ORs)  - Sales and purchase invoices  - Maintain audit-ready documentation  Bookkeeping & Reconciliations  - Perform bank and AP-related reconciliations  - Ensure accurate transaction coding  - Maintain updated and complete records  Month-End Support  - Assist in AP closing activities  - Ensure completeness of expense recording  - Support preparation of schedules and reports  Petty Cash Management  - Act as custodian of petty cash fund, ensuring proper safekeeping and control  - Process petty cash transactions including:   - Disbursements for minor operational expenses  - Reimbursement of approved expenses  - Ensure all petty cash transactions are:   - Supported with valid receipts/documents  - Properly approved prior to disbursement  Petty Cash Monitoring & Replenishment  - Maintain petty cash logbook/register with complete transaction details  - Monitor petty cash balances and ensure sufficient funds are available  - Prepare petty cash replenishment summaries with complete supporting documents  - Submit replenishment requests for review and approval  Petty Cash Reconciliation  - Perform periodic (weekly/month-end) petty cash reconciliation  - Ensure:   - Physical cash + receipts = recorded balance  - No discrepancies or unsupported transactions  - Investigate and resolve minor variances; escalate if needed  Petty Cash Compliance & Controls  - Ensure adherence to company petty cash policies and limits  - Maintain organized, audit-ready petty cash documentation  - Prevent misuse by ensuring proper authorization and documentation ## Requirements - Bachelor’s degree in Accounting, Finance, or related field  - 1–3 years bookkeeping experience  - Experience in AP processing and tax support preferred  - Knowledge of Philippine tax basics (BIR)  - Work experience related to accounting and tax is an edge  - Proficiency with computers and hands-on experience with MS Excel and accounting software, experience using Xero is preferred  - Customer service  - Good attention to details  - Office administration and clerical work.  - Good calculation skills in relation to Bank Reconciliation, Balancing & etc. ## Benefits - Competitive salary and performance-based bonus opportunities - 500K per incident HMO coverage + Dental & Optical benefits  - 2-week paid Christmas vacation - Referral bonuses - Opportunities for professional development and career advancement - Supportive and collaborative work environment - Fixed Schedule of Mon-Fri from 7 AM to 4 PM ## Apply [Apply at VBP](https://apply.workable.com/vbp/j/F110813102/apply) --- Powered by [Workable](https://www.workable.com)