# Office Coordinator (Part Time - 20hrs per week) > Veracross · Miami, Australia · Part-time · Posted 2026-10-13 **Workplace:** on_site **Department:** Human Resources ## Description **About Veracross:** Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding! As of early 2025, we are supporting 3200+ schools in 60 countries. Veracross is five product brands in one global tech company - **Veracross SIS** is a one-person, one-record school management platform - **Magnus Health** provides cloud-based Student Health Record (SHR) solutions - **Digistorm** connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps. - **Epraise** incentivizes student well-being and connects teachers, students, and families. - **Firefly** provides an online learning space for students and teachers **Position Overview**  The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.  This position is located on-site, out of our office in Miami, Gold Coast.   This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager. **Key Responsibilities**  Administrative Support  - Manage calendars and schedule internal and external meetings.  - Coordinate office activities and ensure seamless daily operations.  - Provide general administrative and clerical support to management and staff.  - Create, manage and support travel bookings & changes in a timely manner.  Office Operations  - Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.  - Liaise with building management and vendors to resolve facility and maintenance needs.  - Monitor and manage operational expenses within budget.  Reception Duties  - Greet & welcome visitors to the office  - Manage incoming and outgoing correspondence, including email, mail, and packages.  - Handle inquiries, directing them appropriately.  Records Management  - Maintain accurate records, databases, and filing systems (both physical and digital).  - Ensure document confidentiality and compliance with record-keeping policies.  - Support data entry and administrative record maintenance.  Financial Administration  - Process invoices, purchase orders, and office-related expense claims with Finance.  - Track, reconcile, and report on office expenditures.  HR Support  - Assist with onboarding new employees and preparing welcome materials.  - Coordinate staff training, team events, and employee engagement activities.  - Support IT with equipment orders and delivery.  Event Planning  - Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.  - Manage logistics, catering, communications, and setup for events.  - Ensure all events align with company culture and values.  Design & Communication  - Create visually appealing presentations, invitations, and internal communications using Canva or similar tools within established brand guidelines. - Support company-wide announcements, newsletters, and internal campaigns.  - Contribute to enhancing workplace culture through clear, engaging communication.  Project Coordination  - Provide logistical and administrative support for team projects and company initiatives.  - Assist in tracking progress, deadlines, and deliverables.  - Facilitate collaboration between departments to ensure project success.  Workplace Health & Safety Management  - Maintain a safe and compliant workplace in line with health and safety regulations.  - Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).  - Liaise with building management and external contractors on safety and compliance matters.  - Maintain safety documentation, incident reports, and risk assessments.  - Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols. ## Requirements - Business/Administration Qualification or Proven experience in office administration/related role.  - Excellent organisational and multitasking abilities.  - Strong interpersonal and communication skills.  - Proficiency in Microsoft Office Suite and Canva.  - Knowledge of workplace health and safety practices and compliance.  - Experience managing invoices, budgets, and supplier relationships.  - Attention to detail and a proactive, solutions-oriented approach. ## Benefits _**The best tools to get the job done!**_ When you join Veracross, you get a Macbook Pro, a 32-inch monitor, and an adjustable desk and Herman Miller chair for the office. _**Growth opportunities!**_ Veracross is growing fast, allowing you to own your role and grow with us! Operating within a global team, there are opportunities for professional development allowing your skills to grow as the business grows. _**Work/life balance**_ Management encourages taking hour-long lunches and finishing on time and understands that you have a life outside of work. You can take the day off for your birthday and get a $100-a-year allowance for well-being. Massage, anyone? _**Parental leave policy**_ As part of Veracross parental leave policy, you’re eligible for paid leave as a primary parent and secondary parent when you welcome a new child into your family. This is available after 12 months in a full-time role. _**Make a difference**_ Our work makes a positive contribution to our schools, their students and their families around the world! _**Snacks, drinks & coffee**_ Digistorm’s (Veracross) Gold Coast HQ offers a coffee machine, snack bar and fully stocked drinks fridge to keep energy levels high! Vege chips, kombucha, almond milk, cookies; you name it, they have it. _**Culture**_ The Veracross team is fun, relaxed, and sociable, reflected in the casual dress code and social events. The office has an open floor plan, which allows for cross-team communication and a collaborative environment. Join some staff for lunchtime surfing or hit up nearby food spots for a burger by the beach. ## Apply [Apply at Veracross](https://apply.workable.com/veracross/j/E13983E299/apply) --- Powered by [Workable](https://www.workable.com)