# Executive Assistant / Business Operations Coordinator

> Vironix AI · Austin, United States (Hybrid) · Full-time · Posted 2026-07-19

**Salary:** USD 80,000–120,000

**Workplace:** hybrid

**Department:** General

## Description

**Executive Assistant — Austin, TX**

This role is based in Austin, TX and is remote first.

This Executive Assistant will play a pivotal role as the company grows and scales over the coming months. As this is a fast-moving startup environment, we are looking for someone who can operate independently, think proactively, and do whatever it takes to get the job done.

-   **End-to-end ownership** — Take commitments and projects from start to finish. When you accept something, it's yours: you drive it forward, close every loop, and see it through to done — no reminders, no handoffs back.
-   **Executive leverage** — Take on a large and constantly shifting portfolio of miscellaneous activities to lift the burden off the CEO's plate so leadership can stay focused on growth.
-   **Vendor management** — Serve as the point of contact for our operational vendors and platforms (HR providers, Paychex, Zoho, and other partners that support the business), keeping accounts current and issues resolved.
-   **New hire onboarding** — Guide new employees through their first days, including insurance enrollment and payroll setup, so they hit the ground running.
-   **Scheduling and meetings** — Coordinate meetings and calls across leadership, and craft and maintain agendas so nothing slips.
-   **Finance administration** — Complete expense reports and handle company purchasing.
-   **Social media** — Keep company social channels updated.
-   **Events and errands** — Run company errands and support events when needed.

## Requirements

-   **Independent problem-solvers.** You default to figuring it out yourself — searching, testing, asking the software, reading the docs — before pulling anyone else in. When you do escalate, you come with a proposed answer, not just a question.
-   **People with urgency.** You move fast, close loops the same day, and don't let tasks sit in limbo waiting on someone else.
-   **Tech-fluent operators.** You're at home in modern web and mobile tools, pick up new software quickly, and are fully proficient across Google Workspace and Microsoft Office.
-   **Organized and reliable.** You're on time, you track your own commitments, and nothing falls through the cracks on your watch.
-   **Strong communicators.** You write clearly, keep stakeholders informed proactively, and represent the company well with vendors and partners.
-   **Adaptable generalists.** No task is beneath you, and no unfamiliar task intimidates you. You'd rather be trusted with a lot than boxed into a narrow lane.
-   **Startup-tested.** You've worked in an early-stage or high-growth startup environment before, so shifting priorities, lean teams, and wearing multiple hats feel familiar rather than chaotic.Why Join

## Benefits

-   100% Paid Health Insurance
-   Stock Options in a growing startup
-   Remote First Work Environment

## Apply

[Apply at Vironix AI](https://apply.workable.com/vironix-ai/j/FCE05774B4/apply)

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