# Executive Assistant - Construction Operations & Business Development Support

> Virtual Assist · Manila, Philippines · Full-time · Posted 2026-08-18

**Workplace:** on_site

## Description

A growing construction services company expanding into electrical, generator, and related field services is seeking a proactive and highly organized Executive Assistant to support leadership with daily operations, business development, sales follow-up, and administrative coordination.

## Requirements

**Key Responsibilities:**

**Executive & Operational Support**

-   Provide daily executive support to company leadership, helping manage priorities, schedules, tasks, and follow-up items.
-   Track important deadlines, commitments, and action items to ensure nothing falls through the cracks.
-   Organize operational issues, questions, and requests to ensure they are properly addressed and followed through.
-   Prepare daily or weekly updates outlining completed tasks, outstanding items, blockers, and next steps.
-   Help leadership stay focused by managing administrative details and coordinating priorities.

**Construction Operations Support**

-   Support day-to-day coordination related to construction, electrical, generator, and field service operations.
-   Maintain organized records related to projects, customers, vendors, leads, and operational tasks.
-   Assist with communication and coordination between leadership, office staff, subcontractors, vendors, and external partners.
-   Help maintain project trackers, checklists, documentation, and workflow systems.
-   Support the creation and improvement of processes that help projects run more efficiently.

**Sales & Business Development Support**

-   Assist with tracking sales opportunities, leads, and follow-up activities.
-   Monitor unclosed leads and ensure timely follow-up actions are completed.
-   Support appointment-setting and lead generation efforts by organizing information and coordinating next steps.
-   Maintain CRM updates, sales notes, pipeline information, and follow-up records.
-   Assist leadership with business development initiatives, partnerships, and growth opportunities.
-   Help organize ideas, research, and action plans related to company expansion.

**Process Improvement & Systems**

-   Create, update, and maintain SOPs, checklists, templates, and repeatable workflows.
-   Identify opportunities to improve organization, communication, and operational efficiency.
-   Help implement systems that improve accountability and follow-through.
-   Utilize AI tools, automation platforms, and productivity software to reduce repetitive tasks and improve efficiency.
-   Assist with documentation and organization of company knowledge.

**Administrative & Communication Support**

-   Coordinate meetings, follow-ups, reminders, and internal communications.
-   Maintain organized files, documents, notes, and business records.
-   Assist with research, reporting, and preparation of leadership materials.
-   Communicate professionally with customers, vendors, partners, and internal team members.
-   Maintain confidentiality when handling company information.

**Qualifications & Skills:**

-   Experience as an Executive Assistant, Operations Assistant, Project Coordinator,
-   Construction Administrator, or similar support role.
-   Experience working with a construction, trades, home services, electrical, generator, or field-service company preferred.
-   Strong written and verbal English communication skills.
-   Excellent organizational skills with strong attention to detail.
-   Ability to manage multiple priorities and keep tasks moving forward.
-   Strong follow-up skills and ability to hold processes accountable.
-   Ability to work independently, make decisions, and take ownership of responsibilities.
-   Comfortable working with sales teams, contractors, vendors, and operational partners.
-   Ability to organize information and turn broad ideas into actionable steps.
-   Professional, reliable, and trustworthy with strong judgment.

**Preferred Experience:**

-   Previous experience supporting a construction company, contractor, or home service business.
-   Familiarity with construction workflows, project coordination, estimating, scheduling, or customer communication.
-   Experience with CRM systems, lead tracking, or sales pipelines.
-   Experience coordinating with marketing agencies, appointment setters, or lead-generation partners.
-   Experience creating SOPs, process documentation, and operational systems.
-   Familiarity with AI and automation tools such as ChatGPT, Claude, Zapier, or similar platforms.
-   Experience supporting companies during periods of growth or expansion.

## Benefits

-   Work-from-home opportunity.
-   Opportunity to contribute to a growing business by enhancing efficiency and client experience.
-   Supportive and collaborative work environment.
-   Paid training

**Schedule:**

-   40 hours per week
-   Monday to Friday
-   Night shift - PH time

## Apply

[Apply at Virtual Assist](https://apply.workable.com/virtual-assist/j/1BA07872FB/apply)

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