# Accounts Payable

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-09-21

**Workplace:** remote

## Description

Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.

They are now seeking to hire an **Accounts Payable** to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.

### Job Responsibilities

### Invoice Processing & Expense Management

-   Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures
-   Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation
-   Process staff expenses, payment reimbursements, and employee expense claims in a timely manner
-   Process shipping invoices and upload payment journals
-   Manage stock invoices including 3-way matching and variance investigation for price and quantity when required

### Vendor Management & Reconciliations

-   Prepare and execute regular payment runs
-   Perform complete vendor statement reconciliations and resolve balance discrepancies
-   Set up new vendor profiles in SAP and verify local vendor details using EFTSure
-   Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices
-   Investigate and resolve missing approvals, coding issues, and other invoice exceptions

### Compliance & Administration

-   Review invoices to ensure strict adherence to Delegation of Authority requirements
-   Manage the accounts payable inbox efficiently
-   Provide support to team members and complete general administrative tasks including filing and document uploads

## Requirements

-   Minimum 5 years of experience in an Accounts Payable role
-   Strong hands-on proficiency with SAP accounts payable software
-   Competent working knowledge of Microsoft Excel and Microsoft Outlook
-   Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
-   Proven ability to follow internal approval controls and Delegation of Authority requirements
-   Exceptional attention to detail and high numerical accuracy
-   Excellent time management skills with the ability to manage competing priorities

### Nice-to-Have Skills

-   Experience working within the retail sector or a high-volume commercial environment
-   Experience using EFTSure for vendor onboarding and verification
-   Familiarity with 3-way matching for stock invoices and variance resolution
-   Experience processing shipping invoices and uploading payment journals

## Benefits

-   ​Permanent work-from-home set-up
-   Dayshift (Australian business hours)
-   Full-time job
-   HMO
-   Paid leave
-   Christmas Bonus equivalent to 1 month's wage (pro-rata)

## Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/2E9C413EFF/apply)

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