# Sales Trust Administrator

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-06-12

**Workplace:** remote

## Description

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.

They are seeking a **Sales Trust Administrator** to join their team and manage end-to-end trust account and sales administration functions.

**Job Responsibilities:**

-   Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
-   Save signed contracts and sales documentation into OfficeTech.
-   Confirm deposit funds held in trust and liaise with solicitors as required.
-   Send signed contracts to solicitors and maintain accurate filing.
-   Prepare draft account sales, follow up on settlements, and send confirmations.
-   Ensure trust account transactions comply with industry regulations.
-   Collaborate with internal and external stakeholders to ensure smooth settlements.

## Requirements

-   Previous experience in real estate trust accounting or sales administration
-   Strong understanding of property sales processes and settlements
-   Experience working with CRM or trust accounting systems (Box+Dice preferred)
-   High attention to detail with strong accuracy in financial and legal documentation
-   Ability to manage end-to-end contract and settlement administration
-   Strong organisational and time management skills
-   Confident written communication for liaising with solicitors and stakeholders
-   Ability to follow structured compliance and audit requirements
-   Strong sense of accountability and confidentiality when handling trust funds

## Benefits

-   ​Permanent work-from-home set-up
-   Dayshift (Australian business hours)
-   Full Time
-   HMO
-   Annual leave
-   Christmas Bonus equivalent to 1 month's wage (pro-rata)

## Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/4D9A1DDEA4/apply)

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