# Personal Assistant (Executive & Marketing Coordination)

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-04-27

**Salary:** unknown currency 40,000–55,000

**Workplace:** remote

## Description

Our client is a vibrant, mid-sized Australian law firm known for its supportive and friendly culture. With a team of approximately 26 professionals, they pride themselves on being an "easy-going" and "young at heart" practice that balances high-quality legal work with a fun, diverse, and collaborative environment.

They are now seeking to hire a **Personal Assistant (Executive & Marketing Coordination)** to provide high-level support to the Managing Director and drive personal brand initiatives. This dual-function role is essential for streamlining executive operations and enhancing the firm's market presence through coordinated social media and business development efforts.

**Job/Role Responsibilities**

### Executive Support and Practice Management

-   Manage executive calendars, appointments, and travel arrangements
-   Screen and prioritise emails, calls, and various correspondence
-   Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions
-   Assist in the preparation of internal and external communications
-   Support the Managing Director in meeting personal and professional deadlines
-   Coordinate with external service providers including accountants and IT specialists
-   Support HR administration tasks such as contracts and onboarding processes

### Marketing and Brand Coordination

-   Assist in developing and updating social media content across LinkedIn and Instagram
-   Help create engaging newsletters and website content
-   Maintain and update the client and referral database within the CRM
-   Support relationship management and business development initiatives
-   Assist in the coordination of events and sponsorships to enhance brand visibility
-   Liaise with external vendors such as designers, photographers, and SEO consultants
-   Ensure brand consistency across all company materials and touchpoints
-   Track marketing budgets, invoices, and calendar deadlines.

## Requirements

-   Proven experience as an Executive Assistant or Personal Assistant
-   Advanced proficiency in Microsoft Office programs
-   Exceptional written and verbal communication skills
-   Strong organisational skills with the ability to manage competing priorities
-   A proactive and committed approach to delivering high-quality work
-   Ability to build strong professional relationships and fit into a friendly team culture

### Nice-to-Have Skills

-   A degree or diploma in Marketing
-   Prior experience working within a law firm
-   Experience using Smokeball or similar legal practice management software
-   Familiarity with CRM systems and social media management for professional platforms

## Benefits

-   ​Permanent work-from-home set-up
-   Dayshift (Australian business hours)
-   Full-time job
-   HMO
-   Annual leave
-   13th-month pay
-   With Government Mandated Benefits

## Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/897202C156/apply)

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