# Buying Assistant

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-08-20

**Workplace:** remote

## Description

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a **Buying Assistant** to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

### Job Responsibilities

**Data and Systems Administration**

-   Accurately input and maintain product information, purchase orders, and supplier details
-   Maintain internal systems and spreadsheets with up-to-date product and order details
-   Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse

**Supplier and Critical Path Coordination**

-   Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
-   Update and manage the critical path to ensure timelines and key dates are met
-   Assist with sample tracking and coordination

**Administrative Support and Team Communication**

-   Provide general administrative support to the Buyer including document management and scheduling
-   Communicate clearly and proactively with internal teams to support stock flow and resolve issues

## Requirements

-   Previous experience in retail or administration
-   Strong attention to detail and accuracy in data entry
-   Excellent organisational and time management skills
-   Proficiency with Microsoft Excel and general computer systems
-   Confident using Microsoft Teams for video calls and live chat
-   Clear and confident written and verbal English communication
-   Fast learner who can adapt and work across a variety of tasks
-   Reliable workstation setup featuring dual monitors and high-speed internet

**Nice-to-Have Skills**

-   Experience using Shopify
-   Experience using Style Arcade

## Benefits

-   Permanent work-from-home set-up
-   Dayshift (Australian Eastern Standard Time business hours)
-   Full-time job
-   HMO (STAFF only)
-   Annual leave
-   13-month pay
-   With Government mandated benefits

## Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/D115C93202/apply)

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