# Human Resources (HR) Coordinator

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-06-24

**Workplace:** remote

## Description

Our client is a national compliance, cleaning, and hygiene services provider specialising in commercial food-related environments. Operating across multiple Australian states, they deliver high-quality, safety-accredited solutions to ensure the operational excellence and compliance of their customers. They pride themselves on a collaborative, professional team culture dedicated to ongoing improvement.

They are now seeking to hire a **Human Resources (HR) Coordinator** to support the delivery of national business objectives by managing end-to-end HR support, operations, and compliance. This critical role ensures the organisation possesses the necessary workforce capacity and administrative capability while maintaining smooth onboarding and recruitment experiences.

### Job Responsibilities

### HR Operations & Compliance

-   Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks
-   Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity
-   Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance
-   Prepare and review work eligibility and visa status reports to maintain audit readiness
-   Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero
-   Archive terminated employees appropriately within operational systems

### HR Support & Employee Management

-   Assist managers with the preparation of employment contracts and overall onboarding setup
-   Provide general advice and guidance to the business on human resource matters
-   Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information
-   Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner

### HR, Payroll & Finance Coordination

-   Support payroll processing activities, including the preparation of payroll data and payroll journal entries
-   Provide payroll information in relation to claims, liaising with case officers and providing wage details as required
-   Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes
-   Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency

### Systems Management & Reporting

-   Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged
-   Track and report on compliance certificates and Learning Management System (LMS) training completion
-   Maintain a monthly headcount report detailing current employee numbers by location and department
-   Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries

## Requirements

-   Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role
-   Previous work experience within a service, logistics, manufacturing, or construction environment
-   Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes
-   Hands-on experience using Employment Hero or similar cloud-based HR software
-   Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently
-   High-level written and verbal English communication skills with the capability to build rapport across diverse teams
-   Strong proficiency in the Microsoft Office 365 suite
-   Ability to work autonomously and demonstrate initiative in a fast-paced environment

### Nice-to-Have Skills

-   Prior formal studies or qualifications in Human Resources
-   Previous experience utilising SimPro software for workforce or project management
-   Familiarity with WorkCover claims coordination and injury management administration

## Benefits

-   Permanent work-from-home set-up
-   Dayshift (Australian Eastern Standard Time business hours)
-   Full-time job
-   HMO
-   Annual leave
-   Christmas Bonus equivalent to 1 month's wage (pro-rate)

## Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/FD331F158C/apply)

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