# Administrative Assistant (25 hours per week)

> Vitae Health Systems · Park Ridge, United States · Part-time · Posted 2026-06-01

**Salary:** USD 18–20

**Workplace:** on_site

**Department:** People

## Description

Founded in 2018, Vitae is a growing multi-specialty provider group dedicated to delivering high-quality care to residents in skilled nursing and long-term care communities. 

Our clinicians provide integrated services across internal medicine, psychiatry, psychotherapy, and podiatry working closely with facility leadership and a collaborative, multidisciplinary team to address complex medical and behavioral health needs. 

Today, Vitae supports more than 300 facilities across the Midwest and East Coast, offering providers the opportunity to practice in a team-based environment while making a meaningful impact on an often-underserved population. 

At Vitae, you’ll find a strong clinical network, experienced leadership, and the opportunity to do work that directly improves patient outcomes.

We are seeking a dependable and organized Part-Time (20 hours/week) Office Admin to support daily office operations. This role is the first point of contact for visitors and callers and plays a key role in office management, mail handling, and administrative projects. The ideal candidate is professional, detail-oriented, and comfortable multitasking in a fast-paced office environment.

 **Key Responsibilities:** 

**Reception & Front Desk**

-   Greet visitors and ensure a welcoming, professional front office environment
-   Answer and route incoming phone calls and emails
-   Manage conference room scheduling and guest check-in

**Office Management**

-   Maintain office supplies inventory and place orders as needed
-   Coordinate with vendors (cleaning services, office services, etc.)
-   Keep shared spaces organized and functional
-   Assist with basic facilities-related requests

**Mail & Shipping**

-   Receive, sort, and distribute incoming mail and packages
-   Prepare outgoing mail and shipments
-   Track and log deliveries as needed

**Administrative Support & Projects**

-   Provide general administrative support to team members
-   Assist with filing, data entry, document preparation, and scanning
-   Support administrative projects such as organizing records, updating contact lists, or coordinating internal communications
-   Perform other clerical and administrative duties as assigned

## Requirements

**Required:** 

-   High school diploma or equivalent (additional education a plus)
-   1+ year of receptionist, administrative, or office support experience preferred
-   Strong organizational and time-management skills
-   Professional written and verbal communication skills
-   Proficiency with Microsoft Office (Outlook, Word, Excel)
-   Ability to handle confidential information with discretion

**Key Competencies:** 

-   Strong written and verbal communication 
-   Friendly, professional demeanor
-   Reliable and punctual
-   Detail-oriented and proactive
-   Comfortable working independently with limited supervision

## Benefits

Equal Opportunity Statement 

Vitae Health is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.

## Apply

[Apply at Vitae Health Systems](https://apply.workable.com/vitae-health-systems/j/83A99DE08D/apply)

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