# Virtual Assistant - Executive & Operations Assistant

> We Clone You · Venezuela, Bolivarian Republic of (Remote) · — · Posted 2025-08-15

**Workplace:** remote

**Department:** Executive Assistant

## Description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in **executive assistance** **& operations** to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including:

-   Manage and organize the executive’s calendar across multiple businesses;
-   Schedule meetings, confirm attendance, and prepare agendas when needed;
-   Protect time for priority activities such as recruiting conversations and leadership meetings;
-   Anticipate scheduling conflicts and resolve them proactively;
-   Monitor and organize inbox communication;
-   Draft and send emails, follow-ups, and introductions on behalf of the executive;
-   Ensure important messages and action items are addressed promptly;
-   Maintain recruiting pipeline in **Follow Up Boss CRM;**
-   Track recruit status, next steps, and pipeline updates;
-   Ensure all recruiting documentation and records are accurate and up to date;
-   Coordinate communication between the executive and internal teams;
-   Track tasks and deliverables in **ClickUp;**
-   Document meeting notes, action items, and follow-ups;
-   Coordinate logistics for webinars, trainings, and agent events;
-   Manage registrations, reminders, and follow-up communications;
-   Track attendance and engagement when necessary;
-   Process vendor payments and track business expenses;
-   Maintain organized financial records and spreadsheets;
-   Support vendor coordination and operational logistics;
-   Help document internal processes and SOPs;
-   Maintain trackers and internal systems used by the team;
-   Support improvements to workflows and operational organization;

## Requirements

-   3+ years of experience as an **Executive Assistant or similar role;**
-   Excellent written and verbal **English communication;**
-   Strong **organizational and time management skills;**
-   Experience managing **complex executive calendars and inboxes;**
-   Proficiency with **Google Suite**, **FollowUpBoss** or other CRM, and **ClickUp**;
-   Experience using **AI tools such as ChatGPT or similar;**
-   Ability to work independently and follow through on tasks with minimal supervision;
-   High level of **attention to detail and discretion;**

**Nice to Have**

-   Experience supporting **entrepreneurs or executives with multiple businesses;**
-   Background in **real estate or recruiting environments;**
-   Familiarity with **automation tools such as Zapier or Make;**
-   Experience creating **internal SOPs or operational documentation;**

## Benefits

-   Work from home;
-   Payment in dollars per working hour (40-hour week);
-   Starting salary between **6$ - 12$** per hour depending on your experience, with room for raises based on performance;
-   A workplace that values its people;
-   Professional development opportunities to grow your career;
-   Be part of a supportive team that values your input and achievements;
-   **Referral bonus:** If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

**Remember to upload your data in English, please. Including your resume.**

## Apply

[Apply at We Clone You](https://apply.workable.com/wecloneyou/j/12E29F8B5F/apply)

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