# Executive Assistant

> Weekday AI · Bengaluru, India · Full-time · Posted 2026-09-25

**Workplace:** on_site

**Department:** Weekday's Client via platform

## Description

**This role is for one of Weekday’s clients**

  
Min Experience: 2+ years  
Location: Bengaluru, Karnataka, India  
JobType: full-time

We are looking for a highly organized, proactive, and detail-oriented **Executive Assistant** to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling travel arrangements, and ensuring that day-to-day priorities are organized and executed efficiently.

The role requires excellent communication, strong time-management skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a key point of coordination between the executive, internal teams, clients, partners, and external stakeholders.

## Requirements

### Experience

**2 – 4 years of relevant experience** as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative coordination role.

### Must-Have Skills

**Executive Calendar Management**

-   Manage and maintain the executive's daily, weekly, and monthly calendar.
-   Prioritize appointments and ensure schedules are aligned with business priorities.
-   Coordinate internal and external meetings while managing conflicting commitments.
-   Proactively identify scheduling requirements, changes, and potential conflicts.
-   Maintain accurate records of appointments, deadlines, and important events.

**Meeting Scheduling & Coordination**

-   Schedule and coordinate meetings across multiple stakeholders and time zones.
-   Prepare meeting agendas, briefing documents, presentations, and other required materials.
-   Send meeting invitations, track confirmations, and coordinate meeting logistics.
-   Ensure executives are adequately prepared with relevant information before important meetings.
-   Record and track action items, follow-ups, and commitments arising from meetings.

**Travel Management**

-   Plan and coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
-   Manage travel schedules and ensure all arrangements are aligned with executive preferences and business requirements.
-   Handle changes, cancellations, and last-minute travel requirements efficiently.
-   Maintain detailed travel itineraries and provide timely updates to the executive.
-   Coordinate travel-related documentation and expense records where required.

### Key Responsibilities

-   Provide day-to-day administrative and organizational support to senior leadership.
-   Manage confidential information and sensitive business communications with discretion.
-   Coordinate communication between executives and internal or external stakeholders.
-   Draft, format, and proofread emails, presentations, reports, and other business documents.
-   Track important deadlines, follow-ups, approvals, and pending actions.
-   Assist with preparation for leadership meetings, reviews, conferences, and business events.
-   Maintain organized digital and physical records and ensure important documents are easily accessible.
-   Coordinate with departments such as HR, Finance, Operations, Sales, and Administration as required.
-   Handle ad-hoc executive requirements and time-sensitive assignments with professionalism.
-   Anticipate the executive's requirements and proactively resolve routine administrative issues.

### Required Qualifications & Competencies

-   Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
-   **2–4 years of experience** in an Executive Assistant or similar role.
-   Excellent verbal and written communication skills.
-   Strong organizational and multitasking abilities.
-   High attention to detail and strong follow-through.
-   Proficiency in Microsoft Office or Google Workspace, including Calendar, Docs, Sheets, and Slides.
-   Ability to handle confidential information professionally.
-   Strong interpersonal skills with the ability to interact with senior executives and diverse stakeholders.
-   Ability to work independently, prioritize effectively, and remain calm under tight deadlines.

## Apply

[Apply at Weekday AI](https://apply.workable.com/weekday-1/j/E8308CB744/apply)

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