# Executive Assistant

> Weekday AI · Mumbai, India · Full-time · Posted 2026-11-09

**Salary:** INR 250,000–300,000

**Workplace:** on_site

**Department:** Weekday's Client via platform

## Description

**This role is for one of Weekday’s clients  
Salary range: Rs 250000 - Rs 300000 (ie INR 2.5 - 3 LPA)**

  
Min Experience: 3+ years  
Location: Mumbai, Maharashtra, India  
JobType: full-time

We are looking for a highly organised, proactive, and detail-oriented **Executive Assistant** to provide comprehensive administrative and executive support to the Founder. The role requires excellent communication, time-management, coordination, and problem-solving skills, along with the ability to handle sensitive information with complete confidentiality.

The ideal candidate will act as a trusted point of contact, ensuring the Founder's schedule, communications, meetings, travel arrangements, and administrative responsibilities are managed efficiently. You will also support special projects, conduct research, and help streamline day-to-day operations.

## Requirements

## Key Responsibilities

### Calendar and Schedule Management

-   Efficiently manage the Founder's calendar, coordinate appointments, and prioritise meetings based on business requirements.
-   Anticipate scheduling conflicts and proactively resolve them to ensure effective time management.
-   Ensure the Founder is well-prepared for meetings by organising relevant documents, background information, and briefing materials.
-   Coordinate internal and external meetings while maintaining an organised and updated schedule.

### Communication and Stakeholder Coordination

-   Act as the primary point of contact between the Founder and internal and external stakeholders.
-   Draft, edit, and proofread emails, memos, presentations, and other business documents on behalf of the Founder.
-   Manage incoming communications, including phone calls and emails, with professionalism and discretion.
-   Facilitate clear and timely communication between the Founder and relevant stakeholders.

### Travel and Meeting Management

-   Plan and coordinate detailed travel itineraries, including flights, accommodation, and ground transportation.
-   Ensure travel arrangements align with the Founder's preferences, schedule, and business priorities.
-   Prepare meeting agendas, briefs, and supporting documents.
-   Attend meetings when required, record key discussions and decisions, and track follow-up actions to ensure timely completion.

### Administrative and Operational Support

-   Manage expense reports, reimbursements, invoices, and other financial and administrative documentation.
-   Handle personal tasks, appointments, and errands for the Founder as required.
-   Coordinate with team members to support special projects, business initiatives, and operational activities.
-   Conduct research, gather relevant information, and prepare summaries or reports as requested by the Founder.

### Confidentiality and Discretion

-   Maintain strict confidentiality when handling sensitive business and personal information.
-   Manage confidential documents, communications, and records with professionalism and discretion.
-   Exercise sound judgement when dealing with sensitive matters and high-priority requests.

## Required Skills and Competencies

-   Excellent organisational, planning, and time-management skills.
-   Strong written and verbal communication abilities.
-   High attention to detail and accuracy.
-   Ability to manage multiple priorities and work in a fast-paced environment.
-   Strong interpersonal and stakeholder management skills.
-   Proactive approach to problem-solving and anticipating executive requirements.
-   Professionalism, discretion, and the ability to handle confidential information.
-   Ability to work independently while coordinating effectively with different teams.

## Apply

[Apply at Weekday AI](https://apply.workable.com/weekday-1/j/EDDD48733A/apply)

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