# Fit-Out Administrator

> White Spot Facilities Management Services LLC · Dubai, United Arab Emirates · Full-time · Posted 2026-11-10

**Workplace:** on_site

## Description

We are seeking a well-organized and proactive **Fit-Out Administrator** to provide administrative and coordination support for interior fit-out and construction projects. The role involves managing project documentation, coordinating with site teams, tracking approvals, maintaining records, and ensuring smooth day-to-day project administration.

### Key Responsibilities

-   Provide administrative support to Project Managers, Site Engineers, and Fit-Out teams.
-   Maintain and organize project documents, drawings, contracts, correspondence, and approvals.
-   Coordinate with site teams, subcontractors, suppliers, and internal departments.
-   Track material requests, purchase orders, deliveries, and project-related documentation.
-   Prepare daily, weekly, and monthly project reports and administrative updates.
-   Maintain records of manpower attendance, timesheets, and site staff allocation.
-   Coordinate site meetings, prepare minutes of meetings, and follow up on pending actions.
-   Assist with document submissions, material approvals, RFIs, and project correspondence.
-   Track project deadlines, pending approvals, and administrative requirements.
-   Coordinate with Procurement, HR, Finance, and Logistics for project-related requirements.
-   Support site mobilization, access permits, and other operational arrangements.
-   Ensure proper filing and updating of project records.

## Requirements

Qualifications & Experience

-   Diploma in Civil Engineering – Mandatory.
-   Minimum 3–5 years of experience in construction or interior fit-out project administration.
-   UAE experience in luxury villas, high-end fit-out, or residential construction preferred.
-   Good understanding of civil works, fit-out activities, project documentation, and site coordination.
-   Proficiency in MS Office, particularly Excel, Word, and Outlook.
-   Strong communication, organizational, and coordination skills.

**Salary - AED 4500 - AED 5000 per month**

## Apply

[Apply at White Spot Facilities Management Services LLC](https://apply.workable.com/white-spot-facilities-management-services-llc/j/05C46A9A1D/apply)

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