# Reporting & Document Control Executive

> White Spot Facilities Management Services LLC · Dubai, United Arab Emirates · Full-time · Posted 2026-09-23

**Workplace:** on_site

## Description

Collect weekly reports from all designated stakeholders and chase missing/late submissions.

\* Maintain the Master Action Tracker and follow up overdue actions.

\* Maintain the Master Document Register: proposals, contracts, MOMs, reports, quotations, LOAs, operational trackers and supporting evidence.

\* Control document versions and identify missing, outdated, duplicate or superseded documents.

\* Compile the weekly management pack for the GGM without changing the owners’ information.

\* Maintain the future cloud/database filing structure and ensure documents can be quickly retrieved.

\* Coordinate with HR, Operations, BD, Finance, Procurement, Hospitality, Snagging/DLP, Lagoons and F72 to keep information current.

\* Escalate missing information, overdue actions and data inconsistencies to the GGM.

## Requirements

Highly organized, strong Excel/document-control skills, comfortable chasing senior stakeholders, analytical enough to identify missing/inconsistent information, and extremely disciplined with confidentiality and version control.

## Apply

[Apply at White Spot Facilities Management Services LLC](https://apply.workable.com/white-spot-facilities-management-services-llc/j/064A904D23/apply)

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