# Administrative Support Specialist

> Willett Distillery · Bardstown, United States · Full-time · Posted 2026-09-15

**Workplace:** on_site

**Department:** Communications, Compliance & Finished Goods

## Description

**Position Summary**

The **Administrative Support Specialist** provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company’s distilling and bottling activities.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.

**Essential Duties & Responsibilities**

-   Enter and itemize invoices in QuickBooks.
-   Complete assigned accounting reports and records.
-   Complete daily, monthly, shipping, and other assigned operations reports.
-   Maintain assigned TTB-related records and documentation.
-   Maintain receiving, bottling, and basic barrel inventory records.
-   Close completed orders in the applicable system.
-   Maintain organized files and records, including annual record retention.
-   Order office supplies.
-   Perform other related duties as assigned.
-   Proficiency with Microsoft Office (Excel, Word, etc.).
-   Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.

## Requirements

**Qualifications**

-   Bachelor’s degree in Accounting or a related field preferred.
-   Relevant accounting experience may be considered in lieu of a degree.
-   QuickBooks experience preferred.
-   Strong organizational skills and attention to detail.
-   Ability to learn and follow established accounting and regulatory processes.

**Cultural Expectations**

-   Positive attitude and work ethic.

-   Humility: Willingness to learn and take responsibility for mistakes.

-   Embody Willett’s values and hospitality-forward mindset.

-   Honesty, Kindness and Integrity are paramount.

-   Demonstrate respectful behavior and flexibility.

-   Unconditionally support coworkers and contribute to a collaborative environment.

-   Represent the brand with authenticity and professionalism.

-   We all roll up our sleeves to help the team; "that's not my job" is not in our vocabulary.

## Benefits

### Benefits

-   Health insurance
-   Vision insurance
-   Life insurance
-   Dental program option
-   Paid Time Off: 6 standard holidays + 17 discretionary PTO days (PTO is prorated initially and increases over time)
-   Merchandise discounts effective immediately

Health insurance and PTO begin after the 90‑day probationary period. Life insurance enrollment occurs in June.

## Apply

[Apply at Willett Distillery](https://apply.workable.com/willett-distillery/j/1581334FDB/apply)

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