# Medical Executive Assistant / Care Coordinator (Part-Time) > Winning Assistants · Philippines (Remote) · Part-time · Posted 2026-07-28 **Salary:** USD 10,400–12,480 **Workplace:** remote ## Description ### Medical Executive Assistant / Care Coordinator (Part-Time) **Position Type: Part-Time Work Schedule: Monday–Friday Work Hours: 8:00 AM – 12:00 PM Pacific Time (PST)** **Preferred Schedule (Ideal, if possible):** - **Monday: 8:00 AM – 12:00 PM** - **Tuesday: 2:00 PM – 6:00 PM** - **Wednesday: 8:00 AM – 12:00 PM** - **Thursday: 1:30 PM – 5:30 PM** - **Friday: 8:00 AM – 12:00 PM** **Salary: $5–$6/hour Workplace: Remote Preferred Candidate Location: Philippines** ### Description ### About the Company Join a growing functional medicine practice dedicated to helping adults and children heal eczema and other chronic conditions through a proven root-cause approach. We are committed to delivering compassionate, patient-centered care while making a meaningful difference in our patients' lives. ### Position Overview We are seeking a proactive and organized **Medical Executive Assistant / Care Coordinator** to support patient care, front desk operations, and administrative tasks. You'll serve as a primary point of contact for patients, helping ensure a smooth and positive experience while supporting the day-to-day operations of the practice.  In addition to patient-facing responsibilities, you may have the opportunity to support marketing initiatives and business operations when your primary responsibilities have been completed. ### Primary Responsibilities **Care Coordination & Front Desk Support** - Serve as the primary point of contact for patients and guide them through the appropriate next steps in their care. - Schedule appointments and respond to patient and administrative inquiries. - Coordinate patient care and follow-up activities. - Process prescription refill requests. - Provide front desk and administrative support. **Laboratory Coordination** - Monitor, upload, and document laboratory results in Healthie EMR. - Assist patients with laboratory-related questions and basic troubleshooting. - Perform laboratory insurance eligibility verification when needed. Note: The provider orders all laboratory tests. Your responsibilities begin once laboratory results become available. **Marketing & Business Support (As Time Permits)** After completing patient-facing responsibilities, assist with: - Assist with Instagram and social media, marketing reports, KPI tracking, affiliate management, supplement inventory, and other business support tasks after primary patient care and administrative responsibilities have been completed.  ### Additional Responsibilities - Provide general administrative support. - Support other operational tasks assigned by the practice. - Assist with social media content and management as needed. ### Performance Expectations Performance reviews will be conducted every three months and will evaluate: - Communication with patients - Communication and collaboration with the team - Timeliness in completing assigned tasks - Accuracy and quality of work - Professionalism and quality of patient interactions ## Requirements ### Experience - At least 1 year of experience as a Medical Executive Assistant, Care Coordinator, or Medical Virtual Assistant supporting a US healthcare practice. - Comfortable handling patient-facing administrative responsibilities, including scheduling appointments and care coordination. - Atleast 1 year of experience with laboratory coordination or laboratory-related administrative responsibilities is preferred. - Proficiency in EMR documentation. Proficiency in EMR documentation. Experience with Healthie EMR is a plus. - Experience performing insurance eligibility verification is preferred. - Functional, naturopathic, or integrative medicine experience is a plus - Basic marketing, KPI reporting, or data tracking experience is a plus. - Experience with supplement or inventory management is an advantage. ### Skills & Qualifications - Excellent verbal and written English communication skills with a professional, patient-centered approach. - Strong organizational, multitasking, and time management skills. - Detail-oriented, proactive, and able to work independently with minimal supervision. - Dependable and committed to building a long-term working relationship. - Passionate about delivering exceptional patient service with professionalism. ### Basic Requirements - Must speak and write English clearly and professionally. - Must have relevant work experience. - Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory). - Must be available to attend video meetings with camera on when required. ### Technical Requirements - Computer: Reliable laptop or desktop computer. - Internet: Stable high-speed internet connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Working webcam for virtual meetings. - Workspace: Quiet and professional work environment. ## Benefits - **Dedicated HR & Contractor Support Team:** Access to world-class support for questions, guidance, contract matters, and client communication. - **Premium VPN Access (Optional):** A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - **HIPAA & Cybersecurity Training + Certification (Provided):** Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - **Top 1% VA Performance Training:** Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - **Client-Approved U.S. Holidays:** Contractors may take U.S. holidays off according to the client’s needs and schedule. - **Client-Approved Paid or Unpaid Time Off:** Time off may be granted by your client. Paid time off is optional and only if offered by the client. - **Access to Tools & Resources:** Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - **Optional Performance-Based Incentives:** Some clients may offer bonuses, incentives, or increased hours based on your performance. These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits. ## Apply [Apply at Winning Assistants](https://apply.workable.com/winning-assistants/j/343023E65C/apply) --- Powered by [Workable](https://www.workable.com)